IP Legal Assistant

Beacon Hill; City of Albany (NY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Beacon Hill is seeking a legal assistant to support the intellectual property practice across trademarks, copyrights, patents, IP litigation, and patent prosecution. You will draft and edit legal documents, manage calendars, and assist with client intake and filing deadlines.

The role is hybrid after 90 days, with Beacon Hill offering a substantive benefits package and equal opportunity employment. Apply to join a national staffing firm delivering tailored staffing solutions.

Qualifications

• Minimum of 2 years of legal administrative or legal assistant experience.
• IP experience is preferred but not required.
• Associate's or Bachelor's degree preferred.

Responsibilities

• Draft, edit, and format legal documents and correspondence.
• Manage attorney calendars and deadlines.
• Assist with client intake and onboarding.
• Maintain and organize files and records.
• Coordinate depositions, hearings, and other proceedings.
• Arrange travel and related logistics.
• Track deadlines and docket management for IP filings.
• Provide coverage to other legal assistants as needed.
• Participate in training and professional development.

Skills

Legal administrative experience

Attention to detail

Proofreading and editing

Microsoft Office proficiency

Education

Associate or Bachelor's degree preferred

Tools

Docketing systems

Electronic filing platforms

Legal software

Job description

An established national firm is seeking a legal assistant to support the intellectual property practice. This role provides administrative and legal support across areas including trademarks, copyrights, patents, intellectual property litigation, and patent prosecution.

Key Responsibilities

• Draft, edit, and format legal documents, correspondence, memoranda, and other materials.
• Proofread documents for grammar, spelling, punctuation, and formatting accuracy.
• Manage attorney calendars and prioritize assignments to meet critical deadlines.
• Assist with client intake and onboarding processes.
• Maintain and organize electronic and physical files and records.
• Coordinate depositions, hearings, expert witnesses, court reporters, and other legal proceedings.
• Arrange travel, conferences, and related logistics as needed.
• Track deadlines and assist with docket management and intellectual property filings.
• Provide coverage and support to other legal assistants as needed.
• Participate in ongoing training and professional development opportunities.

Qualifications

• Minimum of 2 years of legal administrative or legal assistant experience. Atleast 1 year of IP preferred.
• Associate's or Bachelor's degree preferred.
• Experience with docketing systems, electronic filing platforms, and deadline management is preferred.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with document management systems and legal software.
• Excellent proofreading, editing, and attention-to-detail skills.

Hybrid role after 90 days.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)