IP Assistant – Entry Level

Lando & Anastasi, LLP; Boston, Northern (MA, KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Lando & Anastasi, LLP in Boston, MA seeks an IP Assistant at entry level to support patent prosecution and docket management. You will interface with the legal team, track deadlines, prepare documents for USPTO filings, and assist with client billing and data integrity.

The role emphasizes attention to detail, strong English communication, and teamwork in a hybrid work environment. The successful candidate will have a BS/BA and 2–5 years in a legal setting and proficient MS Office skills, with

Qualifications

• Fluency in English is required.
• BS/BA is required.
• 2-5 years of legal experience preferred.

Responsibilities

• Assist attorneys with various aspects of their docket.
• Organize and maintain electronic mail, facsimiles, docketing information and instructions and take necessary action.
• Prepare and file documents with the USPTO.
• Review incoming correspondence and take necessary action.
• Interact with clients via telephone, email, and facsimile as necessary.
• Coordinate with colleagues to ensure completion of tasks.
• Prepare Information Disclosure Statements for filing with the USPTO.
• Prepare search results and prior art lists for citation.
• Manage prior art and duty of disclosure for domestic and foreign matters.
• Maintain accurate client contact information and reporting instructions.
• Research and retrieve information using legal references (MPEP, TMEP, USPTO).
• Utilize Outlook, Word, Excel, CPi, JURIS, DeskSite, IPDAS, and other firm tools.
• Guide or mentor teammates and take on additional responsibilities as needed.

Skills

Fluency in English

Education

BS/BA

Tools

MS Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

IP Assistant - Entry Level

Full Time Admin Support Worker Boston, MA, US

30+ days ago Requisition ID: 1032

Salary Range: $55,000.00 To $75,000.00 Annually

A career at Lando & Anastasi puts you in the midst of today’s most exciting innovations in technology and business. But the real reward is working with our team of Boston-based professionals who share your passion for excellence and being a part of a close-knit firm that collaborates openly and enthusiastically with one another. We’re passionate about IP law, science, and business—and strive to do our best work for every client, regardless of size. Sound different than most other law firms? We are.

Job Summary:

We seek an assistant to join our team of highly skilled. Primary responsibilities include maintenance and management of legal team dockets and handling all aspects of US patent prosecution; interfacing effectively with the legal team to keep them apprised of upcoming deadlines and working with them to ensure that client requests are met timely; processing client bills; maintaining data integrity; and handling special projects as needed. The expected salary range for this position is $55,000 - $75,000 annually. Final compensation will be based on a variety of factors such as education, experience, skills, professional background, and overall qualifications.

Your Role:

As an IP Assistant at L&A, your specific responsibilities include (but may not be limited to) the following:

• Assist attorneys with various aspects of their docket
• Organize and maintain electronic mail, facsimiles, docketing information and instructions and take necessary action
• Prepare and file documents with U.S. Patent and Trademark Office (USPTO)
• Review incoming correspondence including paper and electronic mail, facsimiles, docketed information, or client instructions and take necessary action
• Interact with clients via telephone, electronic mail, and facsimile as necessary
• Coordinate with colleagues and/or departments to ensure completion of assigned tasks and other requests
• Prepare Information Disclosure Statements for filing with the United States Patent & Trademark Office (USPTO)
• Prepare search results and prior art lists for citation
• Manage prior art and duty of disclosure requirements for domestic and foreign matters
• Maintain accurate client contact information and reporting instructions
• Maintain client specific instructions and relevant biographic data
• Research and retrieve information for the completion of assigned tasks utilizing legal rules books (e.g., MPEP, TMEP, etc.), the United States Patent and Trademark Office
• Utilize a range of software applications including Microsoft Outlook, Microsoft Word, Microsoft Excel, CPi (general case information and docketing database), JURIS (billing database), DeskSite (document management system), IPDAS (document generation and contact database), and other practice- or firm-specific applications.
• Guide, mentor, or be a resource to others, as appropriate
• Take on additional responsibilities as needed

Job Requirements:

• Fluency in English (both written and spoken) is required
• BS/BA required
• 2-5 years' experience in a law firm or other legal environment preferred
• Demonstrated technology skills, including proficiency withMS Office applications

Skills of the Team Member We Seek:

• Ability to plan, organize and carry out multiple related activities
• Ability to prioritize work and meet deadlines, with the flexibility to work extra hours to accomplish same if necessary
• Able to effectively navigate a fluid, fast-paced and deadline-driven environment
• Must be a team player, but also able to work independently
• Good communication, oral, written and interpersonal skills
• Excellent attention to detail, problem solving, and proofreading abilities

Additional Information:

Many members of our team work on a hybrid schedule, as we encourage regular in-person interaction among our team members.

Lando & Anastasi offers an excellent benefits package which includes several features, such as: medical, dental, life, short and long-term disability insurance; 401(k) retirement savings plan with a firm contribution; health savings account with a firm contribution; vision care benefit; flexible spending accounts (health, dependent care and transportation); and a generous paid leave program.

We fully comply with all laws prohibiting discrimination against any qualified applicant or employee based on race, color, religion, creed, age, gender, gender identity or expression, sexual orientation, citizenship, national origin, marital, parental, or veteran status, or disability as well as any other consideration made unlawful by applicable federal, state or local laws.

Current regulations relating to the deemed export of certain information and technologies with which we and our clients work require us to limit access to citizens of the United States and United States permanent residents. If you do not currently meet this status requirement, we cannot consider your application for employment at this time.