IP Docketing Specialist: Deadline Mastery

Haynes and Boone, LLP; Houston (TX); On-site; USD 50,000 - 75,000; Full time

Job summary

Haynes and Boone, LLP seeks a Docketing Specialist to support the Intellectual Property group in a high‑volume, team‑oriented environment in Houston. The role focuses on docketing deadlines, maintaining records, and ensuring accurate data in the docketing system.

Responsibilities include processing and emailing docket notifications, updating records, and producing docket reports for attorneys. Strong knowledge of US and foreign patent/trademark lifecycles is required, along with attention to

Qualifications

• Electronic docketing software experience.
• 3+ years of IP deadline docketing experience.
• Thorough understanding of U.S. and foreign patent/trademark lifecycles (Non-provisional, Provisional, PCT, Madrid Protocol).
• Ability to independently determine priority dates, calculate due dates, and verify terms in the docketing database.
• Familiarity with USPTO, WIPO, EPO e‑platforms.
• Knowledge of docketing best practices and data accuracy verification.
• Proficient in Microsoft Office (Outlook, Excel, Word) and Adobe; adaptable to new software.
• Strong communication skills and dependable with minimal supervision.

Responsibilities

• Review all incoming IP correspondence to determine due/reminder dates.
• Email docketed deadline information to relevant individuals.
• Create and annotate records in the docketing database; verify data accuracy.
• Maintain current deadlines per correspondence and law requirements.
• Verify status of patent/trademark cases with USPTO and foreign PTOs.
• Prepare standard and custom docket reports for attorneys and staff.
• Assist with client intakes and transfers and attorney hires/changes.
• Support attorneys with US/foreign prosecution deadline verifications.

Skills

Attention to detail

Microsoft Office

Adobe

Data entry

Education

High-school diploma

College degree preferred

Tools

Docketing software

Job description

Haynes and Boone, LLP seeks a Docketing Specialist to support the Intellectual Property group in a high‑volume, team‑oriented environment in Houston. The role focuses on docketing deadlines, maintaining records, and ensuring accurate data in the docketing system.

Responsibilities include processing and emailing docket notifications, updating records, and producing docket reports for attorneys. Strong knowledge of US and foreign patent/trademark lifecycles is required, along with attention to