IOffice Administrative Assistant

Mobile Chamber; Town of Florida (NY); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Healthcare options (medical, dental, vision) after 30 days

Commission bonus opportunities

Opportunity for long-term growth

Job summary

Mobile Chamber is looking for a friendly and dependable Office Administrative Assistant in New York. This role focuses on front desk support and general administrative operations, suitable for someone eager to learn in a fast-paced environment. Responsibilities include managing calls and visitors, scheduling, and assisting with document preparation. Compensation starts hourly at $18-$20. Benefits include healthcare options after 30 days and commission bonuses. A supportive atmosphere for skill development is emphasized.

Qualifications

• Strong communication skills and professional demeanor.
• Dependable and punctual with established processes.
• Prior office experience preferred but not required.

Responsibilities

• Serve as the first point of contact for incoming calls and visitors.
• Assist with scheduling and administrative support.
• Help prepare standard business documents.

Skills

Proficiency with Microsoft Office 365

Strong written and verbal communication skills

Professional customer service approach

Highly organized with attention to detail

Ability to manage multiple tasks

Education

High School, Associate Degree, Bachelors Degree

Job description

Location: Downtown Mobile, AL Status: Full-time | In-office | Monday–Friday Pay Range: Hourly $18-$20

About Transworld Business Advisors Gulf Coast

Transworld Business Advisors Gulf Coast is a leading business brokerage firm serving clients from the Florida Panhandle to New Orleans. Our team supports business owners, buyers, and advisors throughout the transaction process, delivering a professional , high-touch experience rooted in integrity, responsiveness, and results.

Position Overview

We are seeking a friendly, dependable Office Administrative Assistant to serve as the first point of contact for our office and to support daily administrative operations. This is an excellent opportunity for someone early in their career who is eager to learn professional office operations, business administration, and exposure to marketing support within a fast-paced, team-oriented environment.

This position will begin as an hourly role.

Key Responsibilities

• Front Desk & Administrative Support (Primary Focus)
  • Serve as the first point of contact for incoming calls, visitors, and general office inquiries.
  • Maintain a welcoming, professional front office environment.
  • Schedule appointments and assist with calendar coordination for leadership and brokers.
  • Provide general administrative support to the VP of Operations & Marketing, Owner, and Sales Manager.
  • Assist with preparing and organizing standard business documents such as NDAs, agreements, addendums, and closing paperwork (training provided).
  • Support communication and coordination between brokers, clients, attorneys, and external partners.
  • Maintain organized digital and physical filing systems, including SharePoint.
  • Monitor office supplies and assist with basic office operations.
• Marketing & Business Support (Secondary / Learning-Focused)
  • Assist brokers and operations staff with assembling business profiles and listing materials.
  • Help create marketing packets, presentations, and client-facing materials using existing templates (Canva and Office 365).
  • Support email campaigns, newsletters, and internal communications under direction.
  • Perform data entry and quality checks in CRM systems.
  • Provide general support for marketing initiatives as needed.

Qualifications

• Proficiency with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Friendly, professional customer service approach.
• Highly organized with attention to detail.
• Dependable, punctual, and able to follow established processes.
• Comfortable learning new systems and office workflows.
• Ability to manage multiple tasks in a busy office environment.
• Prior office, administrative, or customer service experience is preferred but not required (training will be provided).

Preferred Traits

• Professional demeanor and strong interpersonal skills.
• Coachable, receptive to feedback, and eager to learn.
• Team-oriented with a positive attitude.
• Interest in developing administrative, operational, or business support skills.
• Respect for confidentiality and accuracy.

Hourly Compensation & Benefits

• Healthcare options (medical, dental, vision) after 30 days.
• Commission bonus opportunities.
• Opportunity for long-term growth within a professional services environment.

Education Level : High School, Associate Degree, Bachelors Degree