Invoicing Specialist I

Hirebridge; Little Rock (AR); On-site; USD 42,000 - 65,000; Full time

Job summary

MWZM Law is seeking an experienced Invoicing Specialist to join our accounting team. This full-time, in-office role supports all states and case types, generating accurate invoices and gathering supporting documentation.

You will handle daily invoicing, respond to client inquiries about fees and costs, and coordinate with internal staff to meet billing deadlines while ensuring compliance with firm guidelines.

Responsibilities

• Review pending invoice production for accuracy and required documentation; request missing docs from appropriate unit.
• Generate daily invoices for work by units (Bankruptcy, Foreclosure, Litigation, Eviction, Deed In Lieu) per firm guidelines.
• Submit invoices via automation or manual data entry; follow up for issues and corrections.
• Maintain case management steps in a timely fashion.
• Respond daily to client requests regarding invoice disputes or adjustments.
• Research and request adjustments (void/credit memo/write-off) as needed.
• Review servicing transfers to ensure submission within client timeframes.
• Review weekly billing reports to meet deadlines and respond to fees/costs requests from clients.

Job description

MWZM Law is looking for an experienced Invoicing Specialist to join our growing accounting team! This position is full-time, M-F, in office.

PRIMARY RESPONSIBILITY:

Responsible for production of the Firm’s invoicing functions for all states, case types, and identification of supporting documentation; assists with client inquiries for additional documentation along with explanation of fees and costs previously invoiced; and communicates with clients and internal staff as needed to facilitate production of invoicing tasks.

PRIMARY ACCOUNTABILITIES:

1. 1. Review pending invoice production for accuracy and the availability of documentation required by the client for submission. Identify missing documentation and request from appropriate business unit or obtain by established methods.
2. 2. Generate daily invoices for work performed by business units as needed (i.e. Bankruptcy, Foreclosure, Litigation, Eviction, and Deed In Lieu) in accordance with established Firm guidelines and client directives.
3. 3. Submission of invoices through automation or manual data entry in appropriate client middleware systems. Follow up and correction of any automation issues.
4. 4. Maintain case management system steps in a timely fashion.
5. 5. Review and respond daily to client requests regarding invoice disputes and/or adjustments.
6. 6. Research and request appropriate adjustments (void/credit memo/write-off, etc.) as needed.
7. 7. Review for servicing transfers and related tasks to ensure invoice is submitted within client timeframe.
8. 8. Performs additional duties as requested, including, but not limited to, reviewing/researching weekly reports to meet billing deadlines and responding to fees and costs requests from clients.