Invoicing Specialist I

Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN; Little Rock (AR); On-site; USD 42,000 - 60,000; Full time

Job summary

Mackie Wolf Zientz & Mann, P.C. in Little Rock, AR is seeking an experienced Invoicing Specialist to join the accounting team. This full-time, in-office position focuses on producing invoicing for all states and case types, handling documentation, and addressing client inquiries about fees and costs.

Responsibilities include generating invoices, managing client documentation, and resolving invoice disputes while maintaining timely communication with clients and internal staff.

Qualifications

• HS Diploma or equivalent required.
• Accounting or Finance education is a plus.
• Experience in Accounts Payable or invoicing processing preferred.
• Proficient in Microsoft Word and Excel.
• Strong communication skills (verbal and written).
• Experience in client systems (CaseAware, LPS, Invoice Management, LenStar, Vendorscape, iCLEAR).

Responsibilities

• Review pending invoice production for accuracy and required documentation.
• Generate daily invoices for multiple business units.
• Submit invoices through automation or manual data entry in client systems.
• Maintain case management steps in a timely fashion.
• Respond to client requests regarding invoice disputes or adjustments.
• Research and request appropriate adjustments (void/credit memos/write-offs).
• Ensure invoices are submitted within client timeframes.
• Assist with weekly billing reports and fee/cost requests from clients.

Skills

Communication skills

Word & Excel

Accounts Payable / Invoicing

Client systems experience

Attention to detail

Education

HS Diploma or equivalent

Accounting/Finance education

Tools

CaseAware

LPS

Invoice Management

LenStar

Vendorscape

iCLEAR

Job description

MWZM Law is looking for an experienced Invoicing Specialist to join our growing accounting team! This position is full-time, M-F, in office.
PRIMARY RESPONSIBILITY: Responsible for production of the Firm’s invoicing functions for all states, case types, and identification of supporting documentation; assists with client inquiries for additional documentation along with explanation of fees and costs previously invoiced; and communicates with clients and internal staff as needed to facilitate production of invoicing tasks.
Primary Accountabilities

• Review pending invoice production for accuracy and the availability of documentation required by the client for submission. Identify missing documentation and request from appropriate business unit or obtain by established methods.
• Generate daily invoices for work performed by business units as needed (i.e. Bankruptcy, Foreclosure, Litigation, Eviction, and Deed In Lieu) in accordance with established Firm guidelines and client directives.
• Submission of invoices through automation or manual data entry in appropriate client middleware systems. Follow up and correction of any automation issues.
• Maintain case management system steps in a timely fashion.
• Review and respond daily to client requests regarding invoice disputes and/or adjustments.
• Research and request appropriate adjustments (void/credit memo/write-off, etc.) as needed.
• Review for servicing transfers and related tasks to ensure invoice is submitted within client timeframe.
• Performs additional duties as requested, including, but not limited to, reviewing/researching weekly reports to meet billing deadlines and responding to fees and costs requests from clients.

Skills / Experience

• HSD or Equivalent required
• Higher Education in Accounting or Finance is a plus
• Experience in Accounts Payable or Invoicing Processing preferred
• Proficient knowledge of Microsoft Word and Excel
• Strong Communication Skills (Verbal and Written)
• Experience in Client Systems preferred (i.e. CaseAware, LPS, Invoice Management, LenStar, Vendorscape, iCLEAR)

Characteristics

• Positive attitude and professional image at all times.
• Able to work cohesively with others or independently with little supervision.
• Highly dependable (attendance, daily responsibilities/tasks, and project deadlines).
• Competent in multi-tasking, prioritization, and maintain confidentiality.
• Very detail-oriented.
• Good decision maker. Understand when to take initiative or seek manager’s input.
• Desire to learn new skills and processes 8. Trustworthy and ethical