Invoicing & Funds Disposition Specialist

McCalla Raymer Leibert Pierce, LLP; Roswell (GA); Hybrid; USD 27,552 - 34,440; Full time

Job summary

A leading legal services firm in Roswell is seeking an Administrative Assistant to manage invoicing and funds processing related to foreclosure operations. Responsibilities include document preparation, managing a high volume of correspondence, and coordinating with internal legal teams. The ideal candidate has at least an associate’s degree and excellent communication skills. This position offers flexibility to work remotely or in-office in Roswell, with a competitive salary range of $20.00 - $25.00 per hour.

Qualifications

• Minimum associate's degree or at least 2 years of relevant experience.
• Exceptional attention to detail and communication skills.
• High-level proficiency in MS Office suite required.

Responsibilities

• Draft and prepare various documents and correspondence.
• Calculate disbursements and manage invoice creation.
• Provide timely responses to a high volume of email correspondence.

Skills

Excellent verbal and written communication skills

Exceptional attention to detail

High-level proficiency in MS Office suite

Ability to multi-task and adapt to continual change

Good understanding of the legal process surrounding foreclosure

Education

Associate's degree or at least 2 years of relevant experience

Tools

Case and document management software

Client systems such as ICE/BKFS, Tempo, Vendorscape, Clairfire

Job description

SUMMARY

Job entails managing all administrative tasks associated with the invoicing and funds processing related to the foreclosure process. These tasks generally include editing and preparing correspondence, maintaining electronic files, updating internal systems and client systems, fielding calls from clients and other outside parties, processing funds received related to loan payoffs, reinstatements, and foreclosure sales, submitting and monitoring fee approval requests, and creating invoices. The position requires substantial coordination with other legal assistants, attorneys, and a multidisciplinary team environment. The position can be remote (US) or hybrid (Roswell office) based on experience level and job duties allocation.

RESPONSIBILITIES

• Drafting, preparing, and formatting memoranda, correspondence, and various other documents.
• Calculating disbursements and drafting needed forms/documents related to the same.
• Ensuring the effective and timely creation of invoices with accurate backup and adequate fee approval.
• Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence.
• Developing and maintaining congenial relationships internally and externally.
• Consistently and accurately updating the firm’s internal case management system, as well as all client systems.
• Providing support in a high volume, time‑sensitive atmosphere.
• Substantial coordination with the accounting department re: invoice denials and research.
• Submitting and obtaining fee approvals along with accompanying follow‑up.
• Performing other duties and responsibilities as needed.

EDUCATION & SKILLS

• Minimum associate’s degree or at least 2 years of relevant experience.
• Excellent verbal and written communication skills.
• Exceptional attention to detail.
• Committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with clients, attorneys, other internal employees, and outside parties.
• Works well in a congenial, team‑oriented manner.
• Exceptional organizational skills; ability to multi‑task and adapt to continual change.
• Ability to read and write at a high level for proofreading and editing purposes.
• High‑level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software.
• Experience with client systems such as ICE/BKFS, Tempo, Vendorscape, Clairfire, and others is preferred.
• Good understanding of the legal process surrounding foreclosure is preferred.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

Normal office working conditions, with quiet to moderate noise level within the work environment.

BENEFITS AND COMPENSATION

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments. Salary range: $20.00 - $25.00 per hour.

EEO STATEMENT

All applicants applying for U.S. job openings must be authorized to work in the United States.