Invoicing & Data Entry Specialist

CoolSys; Phoenix (AZ); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Medical, Dental, Vision

401(k) with company match

Life insurance

AD&D

Short/Long-term disability

Tuition reimbursement

Employee discounts

Pet Insurance

Legal Plan

ID Theft Protection

Job summary

CoolSys in Phoenix, AZ is hiring for an Accounts Payable/Billing Clerk to print, review, and submit final invoices or credit memos to customers via mail, email, or online portal. The role requires accurate data entry, strong organization, and proactive communication with customers and internal teams.

The position supports the billing process, handles inquiries, and uses Smartsheet for entry confirmation and discrepancy communication.

Qualifications

• Typing speed and accuracy essential for entry and validation of data.
• Excellent organization, multi-tasking and prioritization abilities.
• Strong attention to detail with accurate data handling.

Responsibilities

• Enter customer and account data from source documents within time limits.
• Establish entry priorities based on deadlines.
• Print and submit final invoices and credit memos to customers by required delivery method.
• Review invoices against portals to identify discrepancies.
• Respond to invoice queries from other departments or customers.
• Communicate with customers and route requests for resolution.
• Use Smartsheet to confirm entries and communicate discrepancies.
• Maintain and respond to emails in the Billing inbox.
• Support team goals and perform additional duties as needed.

Skills

Typing speed

Organization

Multi-tasking

Attention to detail

Communication

Prioritization

Data entry

Oral communication

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Dynamics

Internet Explorer

Job description

CoolSys in Phoenix, AZ is hiring for an Accounts Payable/Billing Clerk to print, review, and submit final invoices or credit memos to customers via mail, email, or online portal. The role requires accurate data entry, strong organization, and proactive communication with customers and internal teams.

The position supports the billing process, handles inquiries, and uses Smartsheet for entry confirmation and discrepancy communication.