Billing & Data Entry Specialist

CoolSys; Phoenix (AZ); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401(K) with company match

Paid vacation and holidays

Life insurance

Tuition reimbursement

Employee discounts

Pet Insurance

Legal Plan

Job summary

CoolSys, Inc. is seeking an invoicing clerk to print, review, and submit final invoices or credit memos to customers via mail, email, or online portals. You will verify data, correct deficiencies, and ensure accurate billing according to customer requirements.

Responsibilities include data entry, prioritizing tasks by deadlines, and resolving discrepancies with internal teams. Proficiency with Microsoft Office and Dynamics is preferred.

Qualifications

• Typing speed and accuracy.
• Excellent organization and communication skills.
• Ability to multi-task effectively.
• Attention to detail.
• Excellent knowledge of correct spelling, grammar and punctuation.
• Ability to interact with all levels of management in various departments.
• Ability to organize and prioritize your own work.
• Ability to navigate internet explorer using customer 3rd party portals.
• Ability to add, subtract, multiply, divide and to record, balance, and check results for accuracy.
• Ability to express or exchange ideas by means of the spoken word, communicating orally with others accurately, clearly, and quickly.

Responsibilities

• Enters customer and account data from source documents within time limits.
• Establishes entry priorities based on customer deadlines.
• Prints and submits final invoices to customer per the required method of delivery.
• Prints and submits credit memos to customer per required method of delivery.
• Reviews and verifies invoices against customer portal, recognizing any discrepancies or billing errors prior to submitting to customer.
• Researches and responds to queries on invoices per request by others such as Collections, Service Managers or Billing Managers.
• Communicates with customers as necessary and distributes requests to appropriate personnel/department for resolution.
• Utilizes smartsheet to confirm invoices/batches have been entered.
• Utilizes smartsheet to communicate to billers on invoice discrepancies or inaccuracies.
• Maintains and responds to emails sent to main Billing email inbox.
• Contributes to team effort by accomplishing related results as needed.
• Perform other duties as assigned.

Skills

Typing speed

Organization

Communication

Multi-tasking

Attention to detail

Grammar/punctuation

Interdepartmental coordination

Numerical accuracy

Oral communication

Education

High school diploma

Associate degree (preferred)

Tools

Microsoft Office

Internet Explorer

Dynamics (preferred)

Job description

CoolSys, Inc. is seeking an invoicing clerk to print, review, and submit final invoices or credit memos to customers via mail, email, or online portals. You will verify data, correct deficiencies, and ensure accurate billing according to customer requirements.

Responsibilities include data entry, prioritizing tasks by deadlines, and resolving discrepancies with internal teams. Proficiency with Microsoft Office and Dynamics is preferred.