Billing Specialist — Invoicing & Customer Coordination

CoolSys; Phoenix (AZ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical coverage

Dental & Vision coverage

401K with company match

Tuition reimbursement

Life insurance & AD&D

Job summary

CoolSys is seeking a Billing Representative in Phoenix to generate accurate invoices and support multi-department collaboration. You will research discrepancies, perform cost adjustments, and ensure timely delivery of invoices to customers.

The role requires 1–2 years in billing, strong organizational and communication skills, and familiarity with Dynamics and Microsoft Office tools. Some travel to other branches is possible.

Qualifications

• 1–2 years of billing experience required.
• Strong organization and communication skills are essential.
• Ability to multi-task and handle multiple priorities.
• Experience interacting with management across departments.
• Solid knowledge of billing, payroll, and payables procedures.

Responsibilities

• Generate accurate invoices in a timely manner.
• Research discrepancies and obtain necessary documentation.
• Enter cost/billing adjustments when required.
• Communicate with Service Managers, Technicians, and Account Specialists.
• Post invoices daily in Dynamics after validation.

Skills

Billing experience

Organization

Multi-tasking

Communication

Dynamics knowledge

Office tools

Attention to detail

Time management

Travel readiness

Excel

Education

High school diploma or GED

Bachelor’s degree in Accounting/ Finance (preferred)

Tools

Dynamics

Microsoft Office (Excel/Word)

Job description

CoolSys is seeking a Billing Representative in Phoenix to generate accurate invoices and support multi-department collaboration. You will research discrepancies, perform cost adjustments, and ensure timely delivery of invoices to customers.

The role requires 1–2 years in billing, strong organizational and communication skills, and familiarity with Dynamics and Microsoft Office tools. Some travel to other branches is possible.