Invoicing Coordinator

Vomela Company; Northern (KY); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health care plan

401k

Life insurance

Paid time off

Disability insurance

Training & development

Wellness resources

Job summary

Vomela Company is seeking an Invoicing Coordinator for an onsite role in St. Paul, MN. You will ensure accurate and timely invoicing, maintain billing records, and manage sales registers to support customer billing processes.

The position requires a high school diploma, proficiency with Excel/Word, and strong communication. You will work to keep data accurate and process a high volume of information efficiently.

Qualifications

• High school diploma required.
• Proficient in Microsoft Office Excel and Word.
• Strong written and oral communication.
• Proactive in nature.
• Analytical mindset.
• Consistently accurate data entry skills.
• Ability to organize and process large volumes of information.

Responsibilities

• Provide accurate and timely invoices to customers.
• Manage and maintain customer web site billing information.
• Maintain current and accurate sales register.
• Review billing of freight charges and enter charges on orders.
• Invoice orders shipped for Harbor Graphic customers.
• Prepare invoice packets for filing.
• Deliver invoices via mail, email, or customer web site.
• Maintain customer web site information and registrations.

Skills

Data accuracy

Communication

Analytical

Proactive

Data entry

Organization

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Job description

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Location: Onsite role in St. Paul, MN

Pay Range: $60,000 - 65,000 USD/annually

Job Summary

The Invoicing Coordinator will ensure accurate and timely invoices of sales orders and delivery of those invoices to the customer via mail, web site or email. Record sales orders and invoices on each salesperson's sales register.

What You'll Do...

• Provide accurate and timely invoices to customers.
• Manage and maintain customer web site billing information including passwords.
• Maintain current and accurate sales register.
• Review and determine proper billing of freight charges, enter charges on customer orders.
• Invoice orders that have shipped for Harbor Graphic customers.
• Prepare invoice packet for filing.
• Deliver invoices to customer via mail, email or customer web site.
• Maintain customer web site information files and register on additional sites as needed.
• Maintain current and accurate sales register, create commission register at month end.
• Process customer pre-shipment billing request.
• Perform other duties or task as directed by management.

What You'll Bring...

• High school diploma required.
• Proficient in Microsoft Office Excel and Word.
• Strong communication skills, both written and oral.
• Must be proactive in nature.
• Analytical.
• Must have consistently accurate data entry skills.
• Ability to organize and process a large volume of paper and electronic information.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources