PMO Project Coordinator

The Vomela Companies; Saint Paul (MN); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan (401k)

Life Insurance

Paid Time Off

Disability Insurance

Training & Development

Wellness Resources

Job summary

The Vomela Companies in Saint Paul, MN seeks a PMO Project Coordinator to provide essential coordination and administrative support for the Enterprise PMO, ensuring initiatives are organized, documented, and communicated. You will partner with project leaders, business owners, and cross‑functional teams to maintain plans, governance routines, milestones, and status reporting.

This role strengthens visibility, accountability, and execution discipline across the project portfolio, requiring strong

Qualifications

• Minimum of 3 years of experience supporting project management or coordination.
• Bachelor’s Degree preferred; relevant experience may be considered.
• Strong ability to coordinate cross-functional work and follow up through completion.
• Knowledge of PMO processes, governance, and reporting.

Responsibilities

• Support the preparation, organization, and maintenance of project plans, charters, roadmaps, dependency plans, RACI documents, governance materials, risk registers, and related PMO documentation.
• Coordinate project team meetings and stakeholder communications, including preparing agendas, capturing meeting notes, documenting decisions, and tracking follow-up actions.
• Monitor project milestones, deliverables, action items, risks, and issues; follow up with accountable owners to support timely completion and escalation as appropriate.
• Assist in preparing clear, concise, and timely project status updates for project leaders, business stakeholders, and leadership review.
• Collect, organize, and summarize project information, trends, and updates to support portfolio visibility, leadership reporting, and decision-making.
• Maintain project records in PMO tools and templates to ensure information is complete, accurate, current, and available by defined deadlines.
• Identify and communicate schedule, scope, documentation, or resource concerns to the appropriate project leader or accountable owner for resolution.
• Support risk and issue management by documenting updates, monitoring mitigation actions, and escalating items that may impact timeline, quality, or deliverables.
• Assists with documenting project outcomes, lessons learned, and performance information at project close or key milestones.
• Updates project status, milestone, action item, and reporting information in Maestro completely, accurately, and within defined deadlines.
• Provides administrative and coordination support for PMO routines, reporting cycles, workshops, and project governance meetings.
• Performs other related duties as assigned.

Skills

Cross-functional coordination

PMO tools & templates

Project status reporting

Microsoft Office

Power BI

Maestro

Smartsheet

Communication

Education

Bachelor's degree preferred

Tools

Maestro

Power BI

Smartsheet

Job description

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you\'re focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Location: Onsite role in St. Paul, MN
Pay Range: $75,000 - 85,000 USD/annually

Job Summary

The PMO Project Coordinator provides essential coordination and administrative support for Vomela\’s Enterprise PMO, helping ensure strategic and operational initiatives are well organized, accurately documented, and effectively communicated. This role partners with project leaders, business owners, and cross-functional teams to maintain project plans, coordinate governance routines, track milestones and action items, and support timely status reporting. The position plays an important role in strengthening visibility, accountability, and execution discipline across the project portfolio.

What You\'ll Do...

• Support the preparation, organization, and maintenance of project plans, charters, roadmaps, dependency plans, RACI documents, governance materials, risk registers, and related PMO documentation.
• Coordinate project team meetings and stakeholder communications, including preparing agendas, capturing meeting notes, documenting decisions, and tracking follow-up actions.
• Monitor project milestones, deliverables, action items, risks, and issues; follow up with accountable owners to support timely completion and escalation as appropriate.
• Assist in preparing clear, concise, and timely project status updates for project leaders, business stakeholders, and leadership review.
• Collect, organize, and summarize project information, trends, and updates to support portfolio visibility, leadership reporting, and decision-making.
• Maintain project records in PMO tools and templates to ensure information is complete, accurate, current, and available by defined deadlines.
• Identify and communicate schedule, scope, documentation, or resource concerns to the appropriate project leader or accountable owner for resolution.
• Support risk and issue management by documenting updates, monitoring mitigation actions, and escalating items that may impact timeline, quality, or deliverables.
• Assists with documenting project outcomes, lessons learned, and performance information at project close or key milestones.
• Updates project status, milestone, action item, and reporting information in Maestro completely, accurately, and within defined deadlines.
• Provides administrative and coordination support for PMO routines, reporting cycles, workshops, and project governance meetings.
• Performs other related duties as assigned.

What You\'ll Bring...

• Minimum of 3 years of experience supporting project management, project coordination, business operations, process improvement, or related work.

• Bachelor\’s Degree preferred; equivalent combination of education and relevant experience may be considered.

• Strong ability to coordinate cross-functional work, track commitments, maintain accurate project records, and follow up through completion.
• Experience supporting project meetings, including preparing agendas, capturing notes, documenting decisions, and managing action-item follow-up.
• Working knowledge of project management principles, planning practices, status reporting, project documentation, and PMO tools/templates.
• Proficient in Microsoft Office Suite and business applications; familiarity with Maestro, Power BI, project management platforms, Smartsheet, AI tools, or technology projects is a plus.
• Highly organized, detail-oriented, and accountable, with strong judgment, follow-through, and ability to manage multiple priorities in a dynamic environment.
• Clear and professional communicator with strong interpersonal skills and the ability to engage effectively with project leaders, business stakeholders, and cross-functional teams.
• Strong analytical, problem-solving, and information-organization skills, with the ability to translate project details into actionable updates.
• Collaborative, resourceful, and professional team player who demonstrates reliability, discretion, accountability, and respect for diversity.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources