Invoicing Coordinator

Vomela Commercial Group; Fort Snelling Unorganized Territory (MN); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health Care Plan

401k

Life Insurance

Paid Time Off

Disability Insurance (STD/LTD)

Training & Development

Wellness Resources

Job summary

Vomela Commercial Group in Saint Paul, MN, is seeking an Invoicing Coordinator to ensure timely and accurate invoices for sales orders, and to deliver them to customers via mail, web, or email.

You will record invoices on each salesperson's sales register, manage customer billing information on the company site, review freight charges, and prepare invoice packets for filing. Strong data entry and MS Office skills are essential.

Qualifications

• High school diploma required.
• Proficient in MS Excel and Word.
• Strong communication skills (written and verbal).
• Must be proactive in nature.
• Analytical mindset and attention to detail.
• Consistently accurate data entry skills.

Responsibilities

• Provide accurate and timely invoices to customers.
• Maintain customer billing information on the web site and in files.
• Record sales orders and invoices on each salesperson's sales register.
• Review and determine proper billing of freight charges and enter charges.
• Invoice orders that have shipped for Harbor Graphic customers.
• Deliver invoices to customers via mail, email, or customer web site.
• Prepare invoice packets for filing and closing.
• Maintain current and accurate sales and commission registers.

Skills

Communication skills

Proactive

Analytical

Data entry

Organizational skills

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Job description

Description

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Location:

Onsite role in St. Paul, MN

Pay Range:

$60,000 - 65,000 USD/annually

Job Summary

The Invoicing Coordinator will ensure accurate and timely invoices of sales orders and delivery of those invoices to the customer via mail, web site or email. Record sales orders and invoices on each salesperson's sales register.

What You'll Do...

• Provide accurate and timely invoices to customers.
• Manage and maintain customer web site billing information including passwords.
• Maintain current and accurate sales register.
• Review and determine proper billing of freight charges, enter charges on customer orders.
• Invoice orders that have shipped for Harbor Graphic customers.
• Prepare invoice packet for filing.
• Deliver invoices to customer via mail, email or customer web site.
• Maintain customer web site information files and register on additional sites as needed.
• Maintain current and accurate sales register, create commission register at month end.
• Process customer pre-shipment billing request.
• Perform other duties or task as directed by management.

Requirements

• High school diploma required.
• Proficient in Microsoft Office Excel and Word.
• Strong communication skills, both written and oral.
• Must be proactive in nature.
• Analytical.
• Must have consistently accurate data entry skills.
• Ability to organize and process a large volume of paper and electronic information.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources