Invoice/Claims Specialist 4 - 18093

Transcend Solutions; Plano (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

Transcend Solutions is seeking an invoice analyst/claims specialist to review, validate, and enter invoices and claims, read SOWs, and clearly address issues with stakeholders.

This role requires ensuring compliance with AP guidelines, coordinating with HA Financial Operations and Project Managers to align invoicing with the SOW/PO schedule, and managing the 30-day processing window.

Strong detail orientation, MS Office proficiency, and the ability to interpret SOWs and invoices are essential.

Qualifications

• Strong attention to detail and accuracy.
• Experience reading SOWs and understanding invoices.
• Strong communication skills, written and verbal.

Responsibilities

• Receive and validate vendor invoices meet compliance standards by confirming all required documents are included with upload and are compliant with accounts payable guidelines; invoice date, purchase order fully executed scope of work/contract, and proof of performance.
• Process invoices received through email.
• Work with HA Financial Operations and Project Managers to ensure invoicing follows SOW/PO payment schedule.
• Work with Project Managers to ensure work was/is performed according to scope of work.
• Create a “Payment Request” within accounts payable system.
• Monitor payment request to ensure approval.
• Manage pending invoice list to keep current; all invoices are processed or rejected within 30 days of receipt.
• Run the daily EO Report and reconcile with HA EO report data.
• Support other financial data if needed; ad-hoc projects for the department and other departments.
• Backup for FOC submission; data entry for sample requests.

Skills

Attention to detail

MS Suite

Reading SOWs

Communication skills

Job description

Our client is looking for a sharp-minded invoice analyst/claims specialist to join their team. Day to day you will be responsible for reviewing, validating, and entering invoices/claims, reading SOWs, and clearly addressing issues with stakeholders.

Key Responsibilities/Requirements:

• Receive and validate vendor invoices meet compliance standards by confirming all required documents are included with upload and are compliant with accounts payable guidelines; invoice date, purchase order fully executed scope of work/contract, and proof of performance.
• Process invoices received through email.
• Work with HA Financial Operations and Project Managers to ensure invoicing follows SOW/PO payment schedule.
• Work with Project Managers to ensure work was/is performed according to scope of work.
• Create a “Payment Request” within accounts payable system.
• Monitor payment request to ensure approval.
• Manage pending invoice list to keep current; all invoices are processed or rejected within 30 days of receipt.
• Run the daily EO Report and reconcile with HA EO report data.
• Support other financial data if needed; ad-hoc projects for the department and other departments.
• Backup for FOC submission; data entry for sample requests.

Qualifications:

• Strong attention to detail and accuracy
• Strong experience in MS Suite
• Experience reading SOWs and understanding invoices
• Strong communication skills, written and verbal