Senior Accounts Payable Specialist

Steadfast; San Antonio (FL); On-site; USD 50,000 - 70,000; Full time

Job summary

A financial services provider in San Antonio, Florida, is seeking a Senior Accounts Pay Specialist to handle accounts payable processing and ensure accuracy in transactions. The ideal candidate will have a Bachelor's degree in Accounting or Finance, 5+ years of experience, and proficiency in accounting software. Responsibilities include processing invoices, reconciliation of accounts, and collaboration with departments to maintain financial accuracy. This is a full-time position that offers a dynamic work environment.

Qualifications

• 5+ years of experience in accounts payable or a similar role.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.

Responsibilities

• Process and review invoices for accuracy and completeness.
• Reconcile accounts payable transactions with vendor statements.
• Assist with month-end closing and financial reporting.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Time management

Proficiency in accounting software

Microsoft Office Suite

Education

Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Net Suite

Job description

Job Title: Senior Accounts Pay Specialist

Type: Full Time

Job Summary: This position requires a detail-oriented and experienced Accounts Payable Specialist with Job Costing Experience. The position is responsible for the accounts payable processing in the area assigned, ensuring timely and accurate processing of transactions, and maintaining strong relationships with vendors and company employees.

Key Responsibilities:

• Process and review invoices/bills/receipts for accuracy and completeness.
• Match invoices/bills/receipts to purchase orders/ job orders and receiving documents.
• Enter and code bills using the proper Cost Item, Job and Department Codes into the accounting system.
• Initiate approval process of each bill/invoice for each department prior to payment
• Prepare and process electronic transfers and payments, as assigned.
• Reconcile accounts payable transactions with Vendor Statements.
• Monitor accounts to ensure payments are up to date and balances within Credit Limits.
• Resolve invoice discrepancies and issues.
• Maintain vendor files and records.
• Assist with month-end closing and financial reporting.
• Collaborate with other departments to ensure accurate and timely financial data.
• Complete vendor credit applications as requested
• Verify subcontractors are compliant with all required documents prior to work, assist in completing if necessary
• Assist in insurance audits
• Research NTOs and Request lien releases that correlate with the projects (job)

Qualifications:

• Bachelor’s degree in Accounting, Finance, or related field, preferred.
• Minimum of 5 years of experience in accounts payable or a similar role.
• Proficiency in accounting software (e.g., QuickBooks, Net Suite).
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Physical Demands:

• Standing and Walking: Minimal, as most tasks are performed sitting
• Lifting: Occasionally lifting up to 10 pounds, such as filesgers, or small office tools.