Accounts Payable Specialist

Dynalectric Washington, DC; Sterling (VA); On-site; USD 55,000 - 70,000; Full time

Job summary

Dynalectric Washington, DC, located in Sterling, VA, seeks an Accounts Payable Clerk to manage invoice processing, payment execution, and documentation with accuracy in a fast-paced environment. Responsibilities include reconciling invoices with POs/Subcontracts, reviewing documentation, and assisting Project Managers in payments and financial reconciliations.

The ideal candidate has 1–3 years of AP experience, strong math and communication skills, and can work independently while supporting a

Qualifications

• High school diploma or equivalent.
• Experience or degree in accounting/finance preferred but not required.
• Experience with ERP and document handling software helpful.

Responsibilities

• Prioritize invoices by cash discount potential and payment terms; resolve PO, contract, invoice, and payment discrepancies.
• Review invoices for proper documentation and approvals before processing in Viewpoint.
• Process check requests and cash runs; obtain signatures for checks/EFTs and distribute payments.
• Reconcile vendor statements and respond to payment/invoice inquiries.
• Maintain files and documentation per company policy and best practices.
• Assist Project Managers in reconciling invoices to POs and subcontract commitments.
• Other duties as assigned.

Skills

Communication skills

Prioritization

Detail oriented

Self-motivated

Basic math

Independent worker

Time management

Policy compliance

Professionalism

Confidentiality

Education

High school diploma

Accounting or Finance degree

Tools

ERP systems

Document handling software

Job description

• Prioritize invoices according to cash discount potential and payment terms; resolve purchase order, contract, invoice and/or payment discrepancies and documentation; ensure credit is received for outstanding credit memos


• Review all invoices for appropriate documentation and approval prior to processing in Viewpoint


• Process check requests, prepare cash run, obtain all signatures for checks/EFTs and distribute checks accordingly


• Reconciliation of vendor statements, including communicating with vendors and responding to inquiries concerning payment or invoice issues


• Maintain files and documentation thoroughly and accurately, in accordance with company policy and best practices


• Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments


• The duties and responsibilities describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business.

Skills and Attributes:

• Possess excellent written and verbal communication skills


• Must be able to prioritize your workload in a fast paced, multi-task environment; must be detail oriented, have a professional attitude and reliable


• Ability to be self-motivated and proactive


• Must have a demonstrated ability to perform basic business mathematical functions


• Ability to work independently but also embrace a team environment in a fast-pace and high volume scenario with emphasis on accuracy and timeliness


• Excellent organizational and problem-solving skills and the ability to manage time effectively.


• Must comply with all operating policies, procedures, plans and programs.


• Ability to interact with employees and vendors in a professional manner, maintain customer confidentiality

Minimum and Preferred Qualifications:

• High school diploma


• Two or Four year degree in Accounting or Finance but not required


• Work with intermediate ERP system


• Exposure to document handling software


• 1-3 years of related accounts payable experience in a high volume, fast paced environment


• Prefer experience in the construction industry but not required