INVOICE AUDIT CLERK

Navy Exchange Service Command; Norfolk (VA); Hybrid; USD 22,000 - 25,000; Full time

Job summary

Navy Exchange Service Command seeks an Invoice Audit Clerk to examine and process accounting documents for payment of vendor invoices for retail services or expense items.

Responsibilities include verifying invoices, contacting vendors or Exchange locations to resolve delays, ensuring payments comply with the Prompt Payment Act, and maintaining department files and vendor correspondence.

Qualifications

• One year of experience in clerical or office work.
• One year of responsible clerical experience that demonstrated the ability to research examine and review correspondence.
• One-half academic year 15 credit hours of study above the high school level may be substituted for each 6 months of general and specialized experience; include 6 credit hours per year 30 credits of business administration or accounting related courses.

Responsibilities

• Examines and processes for payment vendor invoices for retail services or expense items for specifically assigned departments following established procedures.
• Contacts vendors, buyers, or Exchange locations as necessary to resolve delays or discrepancies.
• Sorts audited work into specific order for submission to data entry to ensure invoices are paid according to the Prompt Payment Act.
• Audits for accuracy data in delivery tickets and report of goods received; forwards audited documents to data entry for payment.
• Audits end of month accrual report for departments assigned; checks for accuracy and corrects discrepancies or submits to supervisor for correction.
• Contacts procurement Exchange locations or vendors to resolve discrepancies; initiates correspondence to effect adjustments and corrections.
• Maintains department files in central filing area and handles vendor correspondence.
• Provides quality customer service to vendors, Exchange locations, and associates.

Job description

Job Description - INVOICE AUDIT CLERK (2600037U)

Job Description

INVOICE AUDIT CLERK

Job Number:

2600037U

Primary Location

Organization

NEXCOMHQ Pay Range : Starting at $16.75 per hour, based on experience

Job Summary:

Serves as an Invoice Audit Clerk with responsibility for examining and processing direct delivery accounting documents for payment of vendor invoices for retail services or expense items.

Duties and Responsibilities:

• Examines and processes for payment vendor invoices for retail services or expense items for specifically assigned departments following established procedures. Contacts vendors, buyers, or Exchange locations as necessary to resolve delays or discrepancies. Sorts audited work into specific order for submission to data entry to ensure invoices are paid according to the Prompt Payment Act.
• Audits for accuracy data in delivery tickets and report of goods received. Forwards audited documents to data entry for payment.
• Audits end of month accrual report for departments assigned. Checks for accuracy and corrects discrepancies or submits to supervisor for correction as appropriate.
• Conducts search of records and files when discrepancies exist in order to reconcile data. As necessary, contacts procurement Exchange locations or vendors to resolve discrepancies. Initiates correspondence to effect necessary adjustments and corrections.
• Responsible for properly maintaining department files located in central filing area. Ensures correspondence is initiated for problem match files and follow up is performed.
• Responsible for answering vendor correspondence in departments assigned.
• Carries out policy of customer service. Ensures quality customer service is provided to vendors, Exchange locations, and fellow associates. Exercises tact good manners and courtesy.
• Works under the general supervision of a designated supervisor who provides procedural instructions, advice, and assistance in connection with problems. Work is reviewed in terms of effectiveness of operations and adherence to instructions and procedures.
• Performs other related duties as assigned.

GENERAL EXPERIENCE:

One year of experience in clerical or office work of any kind that demonstrated the ability to perform the duties of the position satisfactorily.

SPECIALIZED EXPERIENCE:

One year of responsible clerical experience that demonstrated the ability to research examine and review correspondence.

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

One-half academic year 15 credit hours of study above the high school level may be substituted for each 6 months of general and specialized experience. Education substituted for specialized experience should include 6 credit hours per year 30 credits of business administration or accounting related courses.