(NSA NW ANNEX CHESAPEAKE) OPERATIONS CLERK

Navy Exchange Service Command; Chesapeake (VA); On-site; USD 2,342,000 - 2,617,000; Full time

Job summary

Navy Exchange Service Command seeks an Operations Clerk to support accounting and control of retail services operations at the NSA NW Annex Chesapeake. Responsibilities include processing invoices, coordinating payments, and generating periodic financial reports.

The role requires clerical experience and strong attention to detail. Candidates should be able to work with CAC and maintain accurate records across multiple departments.

Qualifications

• 1 year of progressive clerical or office work.
• 1 year of specialized experience in clerical/administrative support.
• 1 - 2 years academic study above high school level can substitute for 6 months of experience.

Responsibilities

• Perform accounting functions for services and general expense departments.
• Process invoices and coordinate payments with CAC.
• Prepare and review monthly journals to allocate charges.
• Compile and distribute sales, inventory, and payroll reports.
• Maintain contract and concessionaire records and monitor contractor performance.

Skills

Attention to detail

Numerical aptitude

Clerical experience

Organizational skills

Education

High school diploma or equivalent

Tools

ARMS (Accounting/Records management)

IMPAC card usage

Document management

Job description

Job Description - (NSA NW ANNEX CHESAPEAKE) OPERATIONS CLERK (26000393)

Job Description

(NSA NW ANNEX CHESAPEAKE) OPERATIONS CLERK

Job Number:

26000393

Primary Location

Organization

Northwest Fleet/Gas Pay Range : $16.75

Job Summary:

Performs a variety of duties in connection with the accounting and control of retail services operations.

Duties and Responsibilities:

• Performs accounting functions for assigned services and general expense departments. Receives invoices for services merchandise, supplies, and expense items. Creates RGRs in ARMS and coordinates payment with Corporate Accounting Center (CAC) . Coordinates and researches delinquent payment problems with vendors and the CAC. Processes monthly journal entries to allocate proper charges to appropriate department ,NEX, etc.
• Researches accounting discrepancies by examining the purchase journal and/or reviewing accruals. Identifies merchandise charged to incorrect departments, duplicate payments, erroneous or missing accruals, etc. Initiates action with CAC to resolve discrepancies identified.
• Compiles and distributes daily, monthly sales, inventory and payroll reports comparing current results with plan, last year, etc. Reports are by department, by location, and cumulative NEX. Gathers required data from a variety of sources: sales audit, location supervisors, payroll, etc. Reviews reports prepared to identify and research problems and discrepancies.
• Maintains files of NEX contracts and concessionaires. Monitors contractor performance to ensure adherence to contract terms and conditions. Documents and follows up on problems. Monitors, records sales to ensure NEX receives proper payment. Drafts contractor performance evaluations.
• Performs miscellaneous functions such as purchasing offices an services supplies using IMPAC card. Provides funding documents for work performed by PWC. Processes utility bills, computes necessary accruals. Invoices contractors, as applicable, for their share of charges. Coordinates AT&T telephone work requests, etc.
• Distributes, tracks, extends, and reconciles monthly services inventory sheets.
• Maintains a variety of documents, records, logs, and files pertaining to service and expense accounting.
• Receives and distributes incoming mail. Sends outgoing messages.
• Coordinates work with a variety of associates including sales floor associates, vendors corporate accounting center, and contractors

GENERAL EXPERIENCE

1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.

AND SPECIALIZED EXPERIENCE

1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1 - 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.