Accounting Clerk – Invoice Processor

Jobtailor; Arlington (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

Jobtailor in Arlington, VA seeks an Accounts Payable Clerk to handle high-volume invoice processing with accuracy and timeliness. You will verify documentation, route approvals, resolve discrepancies, and maintain AP records using Oracle and standard office tools.

Ideal candidates have a high school diploma, U.S. citizenship, and strong communication skills. The role demands attention to detail, organization, and the ability to work in a fast-paced environment.

Qualifications

• High school diploma required; related degree preferred.
• U.S. citizenship required.
• Ability to obtain and maintain required background investigation or public trust eligibility, as applicable.
• Basic understanding of accounting, accounts payable, or invoice processing practices.
• Proficiency with Oracle, Microsoft Outlook, Word, PowerPoint, Excel, and standard business databases or financial systems.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize work, manage deadlines, and perform in a high-volume environment.
• Strong customer service, interpersonal, verbal, and written communication skills.
• Awareness of information security and confidentiality requirements.

Responsibilities

• Review, validate, and process 200 to 250 invoices per month per procedures.
• Verify invoice packages include required documentation, approvals, funding information, and other payment details.
• Facilitate approval, rejection, correction, and routing of incoming invoices.
• Resolve routine invoice discrepancies and processing issues by coordinating with vendors and staff.
• Maintain accurate accounts payable records, invoice tracking logs, and electronic files.
• Input approved invoice data into financial management systems.
• Prepare daily and weekly invoice reports and aged suspense reports.

Skills

Attention to Detail

Organization

Time Management

Customer Service

Verbal Communication

Written Communication

Problem Solving

Interpersonal Skills

Education

High School Diploma

Related coursework/degree preferred

Tools

Oracle

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Job description

• Review, validate, and process approximately 200 to 250 invoices per month in accordance with established payment procedures
• Verify invoice packages include required documentation, approvals, funding information, and other proper payment details
• Facilitate approval, rejection, correction, and routing of incoming invoices
• Resolve routine invoice discrepancies and processing issues by coordinating with vendors, internal staff, and payment support teams
• Maintain accurate accounts payable records, invoice tracking logs, reports, spreadsheets, and electronic payable files
• Save approved and rejected invoices to appropriate centralized electronic folders
• Monitor invoice status and support timely payment according to applicable payment requirements and internal deadlines
• Respond to invoice-related inquiries professionally and promptly
• Input approved invoice data into financial management and tracking systems
• Manage the invoice intake mailbox and route, process, or respond to invoice-related emails within established timeframes
• Prepare daily invoice reports identifying invoices approved for payment
• Prepare weekly aged invoice reports showing pending invoices and current status
• Prepare additional accounts payable or invoice-related reports, spreadsheets, and files as requested

Requirements

• High school diploma required; related degree or coursework preferred
• U.S. citizenship required
• Ability to obtain and maintain required background investigation or public trust eligibility, as applicable
• Basic understanding of accounting, accounts payable, or invoice processing practices
• Proficiency with Oracle, Microsoft Outlook, Word, PowerPoint, Excel, and standard business databases or financial systems
• Strong attention to detail, accuracy, organization, and follow-through
• Ability to prioritize work, manage competing deadlines, and perform effectively in a time-sensitive, high-volume environment
• Strong customer service, interpersonal, verbal, and written communication skills
• Problem-solving skills, including the ability to identify issues, research discrepancies, and support timely resolution
• Awareness of information security and confidentiality requirements

Core Competencies

Demonstrates proficiency in accounts payable processes, including invoice validation, tracking, and reporting, while maintaining strong attention to detail and effective communication skills. Capable of managing high-volume invoice processing in a timely manner while ensuring compliance with payment procedures.

Highest-signal resume keywords

• Invoice Processing
• Accounts Payable Management
• Oracle Proficiency
• Attention to Detail
Customer Service Skills

Hard Skills

• Invoice Validation
• Invoice Tracking
• Financial Reporting
• Basic Accounting
• Data Entry

Soft Skills

• Problem-Solving Skills
• Organizational Skills
• Interpersonal Skills
• Verbal Communication
• Written Communication

Industry Keywords

• Payment Procedures
• Invoice Discrepancies
• Information Security
• Confidentiality Requirements
• Public Trust Eligibility

Tools & Technologies

• Oracle
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint