Inventory Site Coordinator

Albany Medical Center; City of Albany (NY); On-site; USD 47,000 - 66,000; Full time

Job summary

Albany Med Health System is seeking an Inventory Site Coordinator in the Mail Room. The role oversees daily movement, restocking, and distribution of department supplies, ensuring inventory accuracy, and coordinating procurement processes.

Responsibilities include counts with handheld devices, data uploads, restocking, and maintaining regulatory knowledge to ensure compliant operations. This is an on-site position in Albany, NY.

Qualifications

• High School Diploma or GED required.
• Associate’s Degree in business or Applied Science preferred.
• Experience in a support position or inventory control preferred.
• Basic computer skills (spreadsheet, database management).

Responsibilities

• Establishes and maintains a stock inventory of all supplies for the department.
• Performs inventory counts using a handheld computer and uploads data to the Material Management system.
• Generates system inventory site restock orders and processes all supply requisitions.
• Receives supplies and performs the computerized inventory receipt and put-away process.
• Coordinates acquisition and receipt of all non-stock supplies.
• Keeps informed on product regulatory requirements (FDA, OSHA, AAMI, JCAHO).

Skills

Inventory control

Basic computer skills

Handheld computer

Education

High School Diploma/G.E.D.

Associate’s Degree in business or Applied Science

Job description

Department/Unit:

Mail Room

Work Shift:

Day (United States of America)

Salary Range:

$46,947.00 - $65,726.00

Salary Range: $19.00 - $26.15

The Inventory Site Coordinator is accountable for evaluating product movement and adjusting inventory PAR Levels in the computerized inventory management system to effect change in product and process. Coordinates the daily acquisition, receiving, and distribution of material resources for unit/service. Participates with the Section Managers on planning and implementing cost effective changes in material utilization through inventory management and alternative purchasing practices.

Essential Duties and Responsibilities

• Establishes and maintains a stock inventory of all supplies for the department.
• Performs inventory counts using a handheld computer and up-loads data to the Material Management computer system for comparison to inventory standards.
• Ability to understand underlying computer system logic and system file relationships.
• Generates system inventory site restock orders.
• Generates and processes all supply requisitions.
• Maintains a working knowledge of product utilization and purpose.
• Receives supplies and performs the computerized inventory receipt and put away process.
• Coordinates acquisition and receipt of all non-stock supplies.
• Acts as a department/service liaison for inventory control meetings.
• Acts as a resource for staff, sharing useful and cost-effective ideas and materials information.
• Orders product, maintaining an inventory and tracking any lost or missing items.
• Demonstrates basic knowledge of product related regulatory requirements (e.g. FDA Safe Medical Device knowledge of product related regulatory requirements (e.g. FDA Safe Medical Device Reporting Act, OSHA,AAMI,JCAHO)

Qualifications

• High School Diploma/G.E.D. - required
• Associate’s Degree in business or Applied Science - preferred
• Previous experience in a support position, inventory control - preferred
• Basic computer skills (e.g. spread sheet, database management).

Thank you for your interest in Albany Med Health System!

Albany Med Health System is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.