Inventory Reconciliation Specialist

Irving Oil; West Lebanon (NH); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Annual bonus plan

401k company match up to 4%

Flexible Benefits Plan

Paid Vacation with option to purchase

Wellness Support with EAP

Volunteer days and donation matching

Job summary

Irving Oil is seeking an Inventory Receivables Coordinator to process and reconcile inbound inventory, ensuring accuracy before posting into the system. You will verify documentation, maintain current records, and resolve discrepancies in collaboration with warehouse and procurement teams.

The role emphasizes teamwork with staff, procurement, and suppliers to ensure timely posting and accurate inventory management. Onsite work with a focus on accuracy and process improvement is required.

Qualifications

• 3–5 years of experience in inventory management receivables coordination or a similar administrative/operations role.
• Experience in warehouse distribution logistics, transportation, or supply chain environments preferred.
• Familiarity with inventory control processes, purchase order systems, and reconciliation workflows.

Responsibilities

• Accurately receive, process, and reconcile inbound inventory using established procedures.
• Verify purchase orders, packing slips, and bills of lading to ensure product accuracy before entry into inventory systems.
• Maintain up-to-date records of all incoming materials including quantities, product codes, and vendor information.
• Investigate and resolve discrepancies between physical inventory and system records in coordination with warehouse and procurement teams.
• Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting.
• Process inventory adjustments, returns, and corrections while maintaining appropriate documentation.
• Collaborate with various teams to support month-end inventory reconciliation and audit requirements.
• Communicate effectively with suppliers, drivers, and internal teams to address issues related to deliveries, shortages, or damaged items

Skills

MS Office / Excel

Attention to detail

Time management

Analytical problem-solving

Cross-functional collaboration

Tools

Purchase Order Systems

Reconciliation workflows

Job description

Irving Oil is seeking an Inventory Receivables Coordinator to process and reconcile inbound inventory, ensuring accuracy before posting into the system. You will verify documentation, maintain current records, and resolve discrepancies in collaboration with warehouse and procurement teams.

The role emphasizes teamwork with staff, procurement, and suppliers to ensure timely posting and accurate inventory management. Onsite work with a focus on accuracy and process improvement is required.