Inventory Receivables Coordinator

Irving Oil Ltd.; West Lebanon (NH); Sur place; USD 29 000 - 34 000; Plein temps

Avantages offerts par ce poste

Annual bonus

401(k) match up to 4%

Flexible benefits plan

Paid vacation

Volunteer day

Donation matching program

Wellness program

Résumé du poste

Irving Oil Ltd. in West Lebanon, NH is seeking an Inventory Receivables Coordinator to receive, process, and reconcile inbound inventory, ensuring accuracy before posting into our systems.

You will collaborate with warehouse, procurement, and finance teams to resolve discrepancies and support month-end inventory reconciliation, with a strong emphasis on detail and data integrity in an onsite role.

Qualifications

• 3-5 years in inventory management receivables coordination or similar role.
• Experience in warehouse distribution, logistics, or supply chain preferred.
• Familiarity with inventory control processes, PO systems, and reconciliation workflows.
• Excellent attention to detail and accuracy in data entry and reconciliation.
• Strong MS Excel skills and data analysis abilities.

Responsabilités

• Receive, process, and reconcile inbound inventory using established procedures.
• Verify POs, packing slips, and bills of lading before entry into inventory systems.
• Maintain up-to-date records of quantities, product codes, and vendor information.
• Investigate and resolve discrepancies between physical inventory and system records with relevant teams.
• Monitor pending receipts, open PO statuses, and vendor delivery schedules for timely posting.
• Process inventory adjustments, returns, and corrections with proper documentation.
• Collaborate with teams to support month-end inventory reconciliation and audits.
• Communicate with suppliers, drivers, and internal teams to address delivery issues.

Connaissances

Excel

Attention to detail

Data entry

Cross-functional collaboration

Analytical problem-solving

Outils

Purchase Order Systems

Reconciliation Software

Description du poste

As an Inventory Receivables Coordinator, you will process and reconcile incoming inventory, ensuring accuracy and completeness before items are posted into the system. Your goal is to manage and verify inventory receipts promptly and accurately, including reviewing documentation and maintaining up-to-date inventory records. Your success will be measured by your ability to collaborate effectively with staff, procurement teams, and suppliers to ensure smooth and accurate inventory operations.

What We Offer

• Work Environment - Be a part of an onsite collaborative environment that cultivates individual growth
• Competitive Compensation - Including an annual bonus plan, and 401k company matched up to 4%
• Flexible Benefits Plan - In effect on the first day of the month following the date of hire and offers three levels of coverage to select from to meet your unique, personal needs
• Paid Vacation - Plus an annual option to purchase additional vacation, too
• Wellness Support - With 24/7 access to our Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities

• Accurately receive, process, and reconcile inbound inventory using established procedures
• Verify purchase orders, packing slips, and bills of lading to ensure product accuracy before entry into inventory systems
• Maintain up-to-date records of all incoming materials including quantities, product codes, and vendor information
• Investigate and resolve discrepancies between physical inventory and system records in coordination with warehouse and procurement teams
• Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting
• Process inventory adjustments, returns, and corrections while maintaining appropriate documentation
• Collaborate with various teams to support month-end inventory reconciliation and audit requirements
• Communicate effectively with suppliers, drivers, and internal teams to address issues related to deliveries, shortages, or damaged items

Your Skills

• Strong proficiency in MS Office applications particularly Excel
• Excellent attention to detail and accuracy in data entry and reconciliation
• Ability to multi-task and manage time effectively in a deadline-driven environment
• Strong analytical problem-solving and decision-making skills
• Ability to work collaboratively with cross-functional teams including warehouse procurement and finance

Your Experience

• 3-5 years of experience in inventory management receivables coordination or a similar administrative or operations role
• Experience in warehouse distribution logistics transportation or supply chain environments preferred
• Familiarity with inventory control processes purchase order systems and reconciliation workflows

The expected hourly range for this position is $20.50-$24.50. Placement within range will be based on relevant experience, qualifications, and skills.

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.

We are always looking for amazing candidates to join our talent community. As a family-owned company deeply rooted in our communities, we work hard to make a difference in the places we serve. For more than 100 years, our commitment to doing good business has been grounded in our commitment to people – to our employees, to our customers, and to our communities. Our mission is focused on our continued evolution to meet the changing needs of our customers. We are devoted to being part of the solution, in providing the safe and reliable energy that our customers need, while taking concrete steps to evolve our business for the future.