Inventory Receivables Specialist - Detail-Oriented & Collaborative

Irving Oil Ltd.; West Lebanon (NH); On-site; USD 29,000 - 34,000; Full time

Benefits offered by this job

Annual bonus

401(k) match up to 4%

Flexible benefits plan

Paid vacation

Volunteer day

Donation matching program

Wellness program

Job summary

Irving Oil Ltd. in West Lebanon, NH is seeking an Inventory Receivables Coordinator to receive, process, and reconcile inbound inventory, ensuring accuracy before posting into our systems.

You will collaborate with warehouse, procurement, and finance teams to resolve discrepancies and support month-end inventory reconciliation, with a strong emphasis on detail and data integrity in an onsite role.

Qualifications

• 3-5 years in inventory management receivables coordination or similar role.
• Experience in warehouse distribution, logistics, or supply chain preferred.
• Familiarity with inventory control processes, PO systems, and reconciliation workflows.
• Excellent attention to detail and accuracy in data entry and reconciliation.
• Strong MS Excel skills and data analysis abilities.

Responsibilities

• Receive, process, and reconcile inbound inventory using established procedures.
• Verify POs, packing slips, and bills of lading before entry into inventory systems.
• Maintain up-to-date records of quantities, product codes, and vendor information.
• Investigate and resolve discrepancies between physical inventory and system records with relevant teams.
• Monitor pending receipts, open PO statuses, and vendor delivery schedules for timely posting.
• Process inventory adjustments, returns, and corrections with proper documentation.
• Collaborate with teams to support month-end inventory reconciliation and audits.
• Communicate with suppliers, drivers, and internal teams to address delivery issues.

Skills

Excel

Attention to detail

Data entry

Cross-functional collaboration

Analytical problem-solving

Tools

Purchase Order Systems

Reconciliation Software

Job description

Irving Oil Ltd. in West Lebanon, NH is seeking an Inventory Receivables Coordinator to receive, process, and reconcile inbound inventory, ensuring accuracy before posting into our systems.

You will collaborate with warehouse, procurement, and finance teams to resolve discrepancies and support month-end inventory reconciliation, with a strong emphasis on detail and data integrity in an onsite role.