Inventory Receivables Specialist — Onsite & Bonus Eligible

Irving Oil; Lebanon (NH); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Annual bonus

401k matching up to 4%

Flexible benefits plan

Paid vacation

Wellness program

Volunteer day & donation matching

Job summary

Irving Oil is seeking an Inventory Receivables Coordinator to process and reconcile inbound inventory, ensuring accuracy before posting into the system. You will review documentation and maintain current records, collaborating with procurement and warehouse teams to resolve discrepancies.

The role emphasizes timely posting, attention to detail, and strong Excel skills in a collaborative, onsite environment with opportunities for bonuses and comprehensive benefits.

Qualifications

• Strong proficiency in MS Office applications, particularly Excel.
• Excellent attention to detail and accuracy in data entry and reconciliation.
• Ability to multi-task and manage time effectively in a deadline-driven environment.
• Strong analytical problem-solving and decision-making skills.
• Ability to work collaboratively with cross-functional teams including warehouse, procurement, and finance.

Responsibilities

• Accurately receive, process, and reconcile inbound inventory using established procedures
• Verify purchase orders, packing slips, and bills of lading to ensure product accuracy before entry into inventory systems
• Maintain up-to-date records of all incoming materials including quantities, product codes, and vendor information
• Investigate and resolve discrepancies between physical inventory and system records in coordination with warehouse and procurement teams
• Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting
• Process inventory adjustments, returns, and corrections while maintaining appropriate documentation
• Collaborate with various teams to support month-end inventory reconciliation and audit requirements
• Communicate effectively with suppliers, drivers, and internal teams to address issues related to deliveries, shortages, or damaged items

Skills

Excel

Attention to detail

Multi-tasking

Analytical thinking

Cross-functional collaboration

Job description

Irving Oil is seeking an Inventory Receivables Coordinator to process and reconcile inbound inventory, ensuring accuracy before posting into the system. You will review documentation and maintain current records, collaborating with procurement and warehouse teams to resolve discrepancies.

The role emphasizes timely posting, attention to detail, and strong Excel skills in a collaborative, onsite environment with opportunities for bonuses and comprehensive benefits.