Inventory Operations Coordinator

PeopleShare by PROMAN; Berlin Township (NJ); On-site; USD 50,000 - 60,000; Full time

Job summary

PeopleShare by PROMAN is seeking an Operations Coordinator to support inventory operations, sales support, and administrative processes in West Berlin, NJ. This full-time role involves balancing warehouse coordination with office-based tasks, including quick entry and accurate recordkeeping.

Salary ranges from $50,000 to $60,000 per year, with typical Monday–Friday schedule. The ideal candidate will have strong inventory background, experience with QuickBooks, and excellent organizational skills

Qualifications

• Recent experience with inventory control, parts coordination, shipping & receiving, or warehouse administration.
• Working knowledge of QuickBooks.
• Strong computer and data entry skills.
• Experience creating purchase orders and managing inventory transactions.
• High attention to detail and organizational skills.
• Ability to communicate effectively with multiple departments.
• Comfortable working in both an office and hands-on inventory environment.

Responsibilities

• Inventory & Parts Coordination: Create and manage purchase orders, match receipts, coordinate shipping/receiving, locate parts, maintain inventory records.
• Sales Support & Customer Service: Data entry and documentation, enter customer/service information, support internal communication.
• Administrative & Accounting Support: Assist Controller with invoicing, QuickBooks transactions, filing, and general office duties.

Skills

Inventory management

Data entry

Customer service

Office administration

Communication

Tools

QuickBooks

Job description

Operations Coordinator / Parts & Inventory Support

West Berlin, NJ 08091

Pay: $50,000 - $60,000 per year
Schedule: Full-Time, Monday-Friday

Candidates must have a strong Inventory background and experience with Quickbooks.

PeopleShare is seeking a detail-oriented Operations Coordinator to support inventory operations, sales support functions, and administrative processes. This is an excellent opportunity for someone who enjoys working with both physical inventory and computer-based systems while playing a key role in keeping operations running smoothly.

We are looking for someone who understands inventory management, shipping and receiving, and QuickBooks, while also possessing strong administrative and customer service skills. The ideal candidate is comfortable splitting their time between warehouse-related coordination and office-based administrative responsibilities.

Key Responsibilities

Inventory & Parts Coordination (50%)

• Create and manage purchase orders in QuickBooks
• Match receipts to purchase orders and maintain accurate inventory records
• Coordinate shipping and receiving activities
• Locate and process parts needed for customer service work
• Maintain inventory transactions and documentation
• Ensure the right materials and parts are available and delivered when needed
• Work within company software systems to track inventory activity

Sales Support & Customer Service (25%)

• Assist the Sales Coordinator with data entry and documentation
• Enter customer and service information into company systems
• Support customer service activities and internal communication
• Help coordinate information between departments

Administrative & Accounting Support (25%)

• Support the Controller with invoicing and administrative tasks
• Assist with QuickBooks transactions and recordkeeping
• Maintain accurate documentation and filing systems
• Perform general office support duties as needed

Qualifications

Required

• Recent experience with inventory control, parts coordination, shipping & receiving, or warehouse administration
• Working knowledge of QuickBooks
• Strong computer and data entry skills
• Experience creating purchase orders and managing inventory transactions
• High attention to detail and organizational skills
• Ability to communicate effectively with multiple departments
• Comfortable working in both an office and hands-on inventory environment

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