Interview Operations Lead

Fireworks AI; San Mateo (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Fireworks AI in California is seeking a highly organized Recruiting Coordinator to own end-to-end interview coordination for technical roles and take-home assessments, while delivering an outstanding candidate experience and maintaining operational excellence.

You will manage onsite logistics, keep ATS data clean, collaborate with recruiters and hiring teams, and support events and process documentation in a fast-paced environment as Fireworks scales.

Qualifications

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred).
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Monitor communication from candidates and interviewers and act quickly to keep processes moving.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.
• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Skills

Scheduling tools

Calendar management

ATS systems

Tools

Ashby ATS

Recruiting tools

Job description

Fireworks AI in California is seeking a highly organized Recruiting Coordinator to own end-to-end interview coordination for technical roles and take-home assessments, while delivering an outstanding candidate experience and maintaining operational excellence.

You will manage onsite logistics, keep ATS data clean, collaborate with recruiters and hiring teams, and support events and process documentation in a fast-paced environment as Fireworks scales.