Recruiting Coordinator [Contract]

Fireworks; San Mateo (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Fireworks is seeking a Recruiting Coordinator to own end-to-end interview coordination and ensure a smooth, high-quality candidate experience as we scale. You’ll manage scheduling for roles, coordinate onsite logistics, maintain ATS data, and partner with recruiters and hiring managers to align interview processes with business needs, while upholding compliance and data accuracy.

This role thrives in fast-paced settings, demands exceptional communication, and a proactive approach to

Qualifications

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred).
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Monitor communication from candidates and interviewers and act quickly to keep processes moving.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.
• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Skills

Scheduling tools

Candidate communication

Attention to detail

Stakeholder coordination

Tools

Ashby

Job description

About Us:

Fireworks is the platform for specialized intelligence, enabling companies to build, train, and serve AI models tailored to their own data, workflows, and products. Founded by the team behind PyTorch and backed by AMD, Atreides, Benchmark Capital, Index Ventures, Lightspeed, NVIDIA, Sequoia Capital, and TCV, Fireworks powers production AI with hundreds of state-of-the-art open models across text, image, embedding, audio, and multimodal workloads. Today, Fireworks is a Series D company valued at $17.5 billion, bringing together an ambitious, collaborative team that’s building the future of enterprise AI.

About the Role

We’re looking for a highly organized, detail-oriented Recruiting Coordinator who will take full ownership of our end-to-end interview coordination and play a critical role in keeping our recruiting engine running smoothly as we scale. This role is perfect for someone who thrives in fast-paced environments, is exceptionally proactive in communication, and takes pride in delivering an outstanding candidate experience while ensuring operational excellence behind the scenes.

Key Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.

• Serve as the primary candidate point of contact with clear, timely communication.

• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.

• Monitor communication from candidates and interviewers and act quickly to keep processes moving.

• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.

• Support compliance, data accuracy, and consistent record keeping.

• Create and update process guides, checklists, and templates.

• Partner with recruiters to streamline workflows and improve recruiting operations.

• Assist with logistics, materials, and follow-ups for recruiting events.

• Collaborate with hiring managers and interviewers to ensure alignment and readiness.

• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Preferred Attributes

• Extreme ownership mindset — full responsibility for schedules, communications, and outcomes

• High responsiveness and urgency — you act immediately on scheduling needs; deadlines are “now/asap”

• Strong attention to detail

• Clear, confident communicator who can coordinate across candidates, recruiters, and hiring teams

• Comfort in fast-changing environments with multiple priorities in motion

• Proactive problem-solver who anticipates issues before they occur

Preferred Qualifications:

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred)

• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Why Fireworks?

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.

• Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.

• Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.

• Learn from the Best: Collaborate with world‑class engineers and AI researchers who thrive on curiosity and innovation.

Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.