AI Recruiting Operations Coordinator

Fireworks; San Mateo (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Fireworks is seeking a Recruiting Coordinator to own end-to-end interview coordination and ensure a smooth, high-quality candidate experience as we scale. You’ll manage scheduling for roles, coordinate onsite logistics, maintain ATS data, and partner with recruiters and hiring managers to align interview processes with business needs, while upholding compliance and data accuracy.

This role thrives in fast-paced settings, demands exceptional communication, and a proactive approach to

Qualifications

• 2 years of experience with scheduling tools, calendar management, or ATS systems (Ashby preferred).
• Experience supporting technical recruiting processes and familiarity with common technical interview formats (coding exercises, take-home challenges, technical screens, and system design rounds).

Responsibilities

• Own end-to-end interview scheduling for all roles, including technical rounds and take-home assignments.
• Serve as the primary candidate point of contact with clear, timely communication.
• Lead onsite interview logistics, including room setup, interviewer prep, and candidate hosting.
• Monitor communication from candidates and interviewers and act quickly to keep processes moving.
• Maintain accurate ATS data, including status updates, tagging, documentation, and requisition cleanup.
• Support compliance, data accuracy, and consistent record keeping.
• Create and update process guides, checklists, and templates.
• Partner with recruiters to streamline workflows and improve recruiting operations.
• Assist with logistics, materials, and follow-ups for recruiting events.
• Collaborate with hiring managers and interviewers to ensure alignment and readiness.
• Support additional recruiting and people operations tasks as needed in a fast-paced environment.

Skills

Scheduling tools

Candidate communication

Attention to detail

Stakeholder coordination

Tools

Ashby

Job description

Fireworks is seeking a Recruiting Coordinator to own end-to-end interview coordination and ensure a smooth, high-quality candidate experience as we scale. You’ll manage scheduling for roles, coordinate onsite logistics, maintain ATS data, and partner with recruiters and hiring managers to align interview processes with business needs, while upholding compliance and data accuracy.

This role thrives in fast-paced settings, demands exceptional communication, and a proactive approach to