International Programs Office Work Study

Union College; City of Schenectady (NY); On-site; USD 11,000 - 16,000; Part time

Job summary

Union College in Schenectady, NY, seeks a work-study student to support the International Programs Office. The role handles front desk and administrative tasks, event coordination, marketing, and daily operations for global learning programs.

Responsibilities include greeting visitors, managing inquiries, creating promotional materials with Canva, and assisting with campus-wide events like the Study Abroad Fair and orientations.

Qualifications

• Strong verbal and written communication, customer service orientation, and organization.

Responsibilities

• Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain file systems.
• Design promotional materials (flyers, social media graphics, newsletters) using Canva; manage official social media accounts to highlight programs and student stories.
• Assist staff in planning and executing campus-wide events, including the Study Abroad Fair and orientations.
• Input applicant data into tracking software, organize promotional brochures, and track office inventory.

Skills

Verbal communication

Written communication

Customer service

Tools

Google Workspace

Microsoft Office

Canva

Job description

This job is only available to students who qualify for Work-Study. If you are unsure whether you have been awarded Work-Study, please contact the Financial Aid office at [e-mail].

The work study student provides administrative, logistical, and promotional support to the International Programs Office. This role serves as the primary initial contact for students interested in global learning, assisting with event coordination, marketing initiatives, and daily office operations.

Department: International Programs
Location: Old Chapel 303

Supervisor: Varvara Meshkov

Work Available: Monday through Friday, 9 am - 4:30 pm

Rate of Pay: $9.70/hr

Number of Positions available: 2

Essential Responsibilities and Duties:

• Front Desk & Administrative Support: Greet visitors, answer phone and email inquiries, schedule advising appointments, route messages, and maintain physical and digital file systems.

• Marketing & Outreach: Design promotional materials (flyers, social media graphics, newsletters) using tools like Canva; manage official social media accounts to highlight featured programs and student stories.

• Event Support: Assist staff in planning and executing campus-wide events, including the annual Study Abroad Fair, pre-departure orientations, info sessions, and classroom visits.

• Data & Logistics Management: Input applicant data into tracking software, organize promotional brochures, process passport photo requests (if applicable), and track office inventory.

Qualifications:

• Strong verbal and written communication, customer service orientation, and organization.

• Familiarity with Google Workspace / Microsoft Office; experience with Canva, Instagram, or video editing tools is a plus.

• Prior participation in a study abroad, exchange, or international travel program preferred, but cross-cultural interest is required.

Location: Schenectady, NY

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).