Intern (A&R, Executive Support)

Azoff Music Company; Los Angeles (CA); On-site; USD 21,000 - 30,000; Full time

Job summary

Giant Music in Los Angeles seeks an attentive executive assistant intern to support a Seasoned Executive and their Executive Assistant with scheduling, travel, expenses, and communications. You'll collaborate across teams, artists, and staff while maintaining discretion and managing multiple priorities in a fast-paced environment.

Responsibilities include heavy calendar management, travel arrangements, handling communications, coordinating meetings and events, and keeping organizational systems

Qualifications

• Previous executive-level administrative support experience preferred.
• Music industry experience preferred.
• Available to work up to 29 hours per week.
• Excellent communication, highly organized, and detail-oriented.
• Ability to handle confidential information with discretion.
• Familiar with scheduling, travel logistics, and office management.
• Proficiency with Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Provide executive support and professional business skills to leadership.
• Manage heavy scheduling and Outlook calendar details.
• Screen and follow up on all communications via phone, email, and mail.
• Arrange extensive domestic and international travel.
• Maintain confidentiality on sensitive matters.
• Coordinate team meetings and disseminate information to internal and external teams.
• Plan special events and logistics as needed.
• Attend client events and support artist-related activities.
• Source and maintain office supplies inventory.
• Create organizational systems for scheduling, travel, contacts, documents.

Skills

Communication skills

Organization

Multitasking

Discretion/confidentiality

Teamwork

Music industry knowledge

Microsoft Office

Attention to detail

Tools

Word

Excel

PowerPoint

Outlook

Job description

Gain experience supporting a Seasoned Executive and their Executive Assistant across scheduling, travel, expenses, errand running, and communications. The intern will collaborate across teams, companies, and artist teams while operating with discretion, strong attention to detail, and managing multiple priorities in a fast-paced environment.

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Responsibilities

• Provide administrative executive support and professional business skills to leadership
• Support heavy scheduling and multifaceted Outlook calendar management, including appointment and conference call details
• Receive, screen, and follow up on all communications via phone, email, and mail
• Prepare extensive domestic and international travel arrangements (air, hotel, transportation, mileage programs, upgrades), including frequent and last-minute changes
• Support sensitive matters with a high level of confidentiality and discretion
• Provide support across the company; arrange team meetings and disseminate information to internal and external teams
• Special projects and coordination of special events as needed
• Attend and travel to client events including shows/festivals, providing excellent service to A-list guests
• Source, order, and maintain inventory of office supplies
• Create and maintain organizational systems (scheduling, travel, contacts, important documents, etc.)
• Perform other duties as requested by the Artist Manager
• Stay current on emerging artists, sounds, and trends
• Assist in planning and executing release rollouts
• Work closely with the Artist Manager to support day-to-day artist career development
• Coordinate logistics for studio time, travel, and appearances

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Requirements

• Previous experience in a corporate environment providing executive-level support preferred
• Music industry experience preferred
• Able to work up to 29 hours per week, when needed
• Excellent verbal and written communication skills
• Highly organized with meticulous attention to detailAble to multitask, manage numerous projects simultaneously, and use sound judgment in prioritizing tasks
• Commitment to excellence and consistently high-level performance
• Strong computer skills; in-depth knowledge of Word, Excel, PowerPoint, and Outlook
• Able to interface with all levels of the organization while maintaining confidentiality
• Accurate and thorough in execution of tasks
• Able to think outside the box with a sense of urgency
• Team player with team-oriented experience and approach
• Familiarity with music production, DSPs, and release processes a plus
• Passion for music, culture, and artist development

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Details:

• Our office is in Westwood Village, Los Angeles, CA.
• Pay: $18.42 per hour
• Expected hours: 20-29 hours per week
• 3 days a week, preferred

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Disclaimer: This job description only provides an overview of job responsibilities that are subject to change. Giant Music is an Equal Opportunity Employer.

We are a fully vaccinated workforce. Successful candidates will be required to show proof of being vaccinated against COVID-19. You are up to date when you have received a two-dose series and a booster, or a single dose series and a booster. Reasonable accommodations will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.