INTERIM MEETINGS MANAGER

BrickRed Systems LLC; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

BrickRed Systems LLC seeks an experienced Interim Meetings Manager to lead its Meetings at Events program. You will own end-to-end meeting operations across first- and third-party events, delivering smooth planning, onsite execution, and post-event follow-up on a global scale.

You will generate leadership-ready insights, coordinate across Marketing, Product, Sales, and Events, and maintain playbooks and enablement resources while transitioning to a permanent Meetings Manager.

Qualifications

• 4-5+ years in Meetings Management, Event Operations, or Program Management.
• Experience in a B2B enterprise software, SaaS, or technology context.
• Demonstrated ability to own day-to-day program operations end-to-end with minimal supervision.
• Ability to quickly step into an established program with minimal ramp-up.
• Strong skills in meeting logistics, scheduling, budgets, and onsite execution.

Responsibilities

• Own meeting operations from intake through onsite execution and follow-up.
• Manage meeting tool setup, go-live, QA, and scheduling.
• Coordinate logistics across internal teams, partners, and vendors.
• Produce post-event recaps, reports, and analytics aligned to OKRs.
• Develop enablement materials and program communications for stakeholders.
• Act as project manager for DAIS planning workstream and ensure handoffs to the full-time manager.

Skills

Meeting Operations

Event Program Management

Data Analysis

Stakeholder Coordination

Cross-functional Collaboration

Tools

Jifflenow

RainFocus

Salesforce

Asana

Tableau

Job description

We are is seeking an experienced Interim Meetings Manager to temporarily lead the day-to-day operations of its high-growth Meetings at Events program within the Sales Go-to-Market organization.

Working under the direction of the Program Lead, this role will own execution across first-party and third-party events, ensuring meeting programs operate smoothly from planning and intake through onsite execution, reporting, and post-event follow-up.

This is a hands-on, high-ownership role for a seasoned meetings and events professional who can quickly step into an established global program, manage day-to-day operations with minimal ramp-up, and ensure a smooth transition to the incoming full-time Meetings Manager.

KEY RESPONSIBILITIES

Meeting Operations & Event Execution

• Manage meeting-tool setup, configuration, go-live, QA, and scheduling for event programs.
• Own meeting-request intake, triage, approvals, scheduling, and real-time changes for Account Team-led meetings.
• Oversee venue logistics and meeting space planning, including room setup, signage, access, attendee tracking, food & beverage, and onsite requirements.
• Provide hands-on onsite event support globally, including coverage for additional events based on event volume and business needs.
• Coordinate meeting logistics across internal teams, event partners, vendors, and stakeholders.
• Ensure meeting programs are operationally ready and successfully executed from setup through event closeout.

Reporting, Analytics & Outcomes

• Produce post-event recaps, reports, and performance analytics aligned with event and fiscal-year OKRs.
• Partner with Marketing Analytics to support pipeline attribution, ROI measurement, and event performance reporting.
• Analyze data exports and translate findings into clear, leadership-ready insights and recommendations.
• Maintain accurate meeting, attendee, event, and performance data.

Enablement & Communications

• Create, maintain, and distribute enablement materials for Sales, Marketing, and Sales GTM teams.
• Develop Know Before You Go guides, cheat sheets, best practices, calendars, and event resources.
• Own program communications, including field updates and bi-weekly progress reports for the Program Lead.
• Coordinate training sessions and office hours for internal stakeholders.
• Serve as an escalation point for meeting requests, approvals, scheduling questions, and operational issues.
• Manage event communication channels and provide timely support and Q&A.

Program Management & Documentation

• Maintain and enhance the Meetings at Events Playbook, process documentation, workflows, and operating standards.
• Own documentation of best practices, processes, lessons learned, and operational procedures across first-party and third-party events.
• Act as the dedicated Project Manager for the Data + AI Summit (DAIS) planning meeting workstream, managing meeting notes, updates, action items, and follow-ups.
• Track project timelines, dependencies, risks, deliverables, and stakeholder actions.
• Ensure accurate documentation and a clean, well-organized handoff to the incoming full-time Meetings Manager.

Cross-Functional Collaboration

• Partner with Marketing, Product, Sales, Sales GTM, Event Technology, and other cross-functional teams to coordinate meeting and event logistics.
• Identify and Escalate risks, dependencies, and operational challenges to the Program Lead.
• Translate event feedback and lessons learned into improved workflows, processes, and operating standards.
• Maintain strong communication and alignment across multiple stakeholders and workstreams.

REQUIRED QUALIFICATIONS

• 4-5+ years of experience in Meetings Management, Event Operations, Event Program Management, Field Marketing Operations, or Program Management.
• Experience working within a B2B enterprise software, SaaS, or technology environment.
• Proven ability to own day-to-day program operations end-to-end with minimal supervision.
• Ability to quickly step into an established program and become operational with minimal ramp-up.
• Strong experience managing event logistics, meeting space, attendee information, scheduling, budgets, and onsite execution.
• Hands-on experience with event and meeting technology platforms, including tool configuration, setup, QA, scheduling, and event go-live.
• Strong analytical and reporting skills, with the ability to turn data into actionable insights and leadership-ready reports.
• Advanced proficiency with Microsoft Excel and/or Google Sheets.
• Excellent written and verbal communication skills.
• Strong ability to create enablement materials, process documentation, playbooks, and operating procedures.
• Highly organized and detail-oriented, with the ability to manage multiple workstreams, stakeholders, deadlines, and event timelines simultaneously.
• Comfortable working independently while aligning execution with broader program strategy.
• Strong ability to manage changing priorities and operate effectively under pressure and in fast-paced environments.
• Willingness to work occasional off-hours to support teams across global time zones.
• Ability and willingness to travel for onsite event execution.

PREFERRED QUALIFICATIONS

• Hands-on experience with Jifflenow and/or RainFocus.
• Experience with Salesforce and Asana.
• Experience with Tableau or other business intelligence/analytics platforms.
• Experience managing executive meetings, customer meetings, and Account Team-led meetings at conferences and large-scale events.
• Experience with event technology, meeting-request platforms, attendee management, scheduling systems, and event reporting.
• Experience supporting large-scale global event and conference programs.
• Background within high-growth enterprise technology or B2B SaaS organizations.

ABOUT BRICKRED SYSTEMS

BrickRed Systems is a global leader in next-generation technology consulting and workforce solutions, specializing in delivering high-quality talent across digital, engineering, marketing, analytics, finance, operations, and business transformation domains. With a strong emphasis on innovation, scalability, and client success, BrickRed Systems helps organizations solve complex business challenges by providing skilled professionals across strategy, technology, creative, and operational functions. BrickRed fosters a culture of continuous learning, collaboration, and excellence, enabling professionals to contribute to high-impact global initiatives while advancing their careers.