Meetings Operations Contractor

Blackstone Talent Group; San Francisco (CA); On-site; USD 83,000 - 124,000; Full time

Job summary

Blackstone Talent Group seeks an interim Meetings Manager to lead day-to-day operations of a global Meetings at Events program. You will own end-to-end execution, from requests to live events, while coordinating with Sales, Marketing and GTM teams.

This hands-on role requires experience in running a program end-to-end, strong analytics, and the ability to hand off a cleanly documented process to a future full-time hire.

Qualifications

• 4-5 years in meetings, events, or program management within B2B enterprise software.
• Ability to join an established program quickly and maintain operations.
• Strong analytical and reporting skills using Google Sheets/Excel.
• Experience configuring event tools and managing go-live.

Responsibilities

• Oversee meeting-operations, setup, QA and scheduling.
• Manage meeting requests, triage, approvals and real-time changes.
• Coordinate venue logistics and attendee tracking at events.
• Provide on-site support globally and cover concurrent events.

Skills

Meeting operations

Analytics

Communication

Independence

Time management

Tools

Jifflenow

RainFocus

Tableau

Salesforce

Asana

Job description

Type: 6 Month Contract (can be extended or converted)

As the world’s first and only lakehouse platform in the cloud, our client combines the best of data warehouses and data lakes to offer an open and unified platform for data and AI.

JOB DESCRIPTION

We are seeking an interim Meetings Manager to temporarily lead the day-to-day operations of our high-growth Meetings at Events program, as part of the Sales Go-to-Market team. Working under the direction of the Program Lead, you will own execution across both first- and third-party events.

This is a hands-on, high-ownership bridge role for a seasoned meetings/events operator who can step into an established global program quickly, keep it running without disruption, and hand off cleanly to the incoming full-time hire.

Key Responsibilities

Meeting Operations & Event Execution

• Manage meeting-tool setup/go-live, QA and scheduling
• Own meeting-request intake, triage, approvals, scheduling, and real-time changes for Account Team-Led meetings.
• Oversee venue logistics and space planning (room setup, signage, access, attendee tracking, food & beverage, etc.).
• Provide on-site support at events globally, and step in to cover additional events alongside the Program Lead and other contractors based on concurrent event volumes.

Reporting, Analytics & Outcomes

• Produce post-event recaps and analytics that track performance against event and FY OKRs, partnering with Marketing Analytics on pipeline attribution and ROI reporting.

Enablement & Communications

• Own the creation, maintenance, and distribution of enablement materials (Know Before You Go guides, cheat sheets, best practices, calendar) for Sales, Marketing, and Sales GTM teams.
• Own program communications, drafting field updates and bi-weekly progress reports for the Program Lead's review.
• Coordinate training sessions and office hours, serve as the escalation point for meeting-request and approval questions, and manage event Slack channel support/Q&A.

Program Management & Documentation

• Maintain and author the substance of the Meetings-at-Events Playbook, process documentation, and operating standards across first- and third-party events.
• Act as the dedicated project manager for the Data + AI Summit (DAIS) planning meeting workstream, owning meeting notes, updates, and follow-ups, as support to the Program Lead.
• Partner cross-functionally with Marketing, Product, Sales, and Event Tech to coordinate logistics, surface risks and dependencies to the Program Lead, and translate lessons learned into improved workflows.
• Ensure a clean, well-documented handoff to the incoming full-time Meetings Manager at the end of the engagement.

Required Qualifications

• 4-5 years in meetings, events, or program management within a B2B enterprise software environment, including experience owning a program's day-to-day operations end-to-end.
• Proven ability to step into an established program quickly and keep it running with minimal ramp-up.
• Strong analytical and reporting skills, with the ability to turn data exports into clear insights and leadership‑ready recaps (Google Sheets/Excel required; Tableau or AI/BI a plus).
• Proven ability to configure tools, direct operational setup, manage meeting requests, track attendee data, run reporting, and directly oversee event go-live (hands‑on configuration experience with tools like Jifflenow and RainFocus is a plus).
• Experience coordinating event logistics, meeting space, and budgets.
• Highly organized and detail‑oriented, with the ability to manage multiple workstreams, stakeholders, and event timelines accurately under pressure.
• Excellent written and verbal communication skills, with the ability to author clear enablement materials and program playbooks.
• Self‑starter comfortable operating independently on execution while aligning to the Program Lead's strategy, and able to document and hand off work cleanly.
• Familiarity with Salesforce and Asana is a plus.
• May need to work "off hours" to align with regional teams in other timezones.
• Travel required to support on‑site event execution

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.