Interim Document Specialist

Major, Lindsey & Africa; San Anselmo (CA); Hybrid; USD 68,880 - 82,656; Part time

Job summary

A leading legal recruitment agency seeks an Interim Document Specialist for a biotech company in the San Anselmo area. This role involves physical document handling, contract execution, and local travel for signatures. Candidates must have legal operations experience, attention to detail, and be comfortable with urgent requests on a flexible schedule for 20 hours/week. Compensation is $50-60/hour. Apply directly with the agency for consideration.

Qualifications

• Paralegal or similar legal operations experience required.
• Valid driver’s license and reliable vehicle needed.
• Experience with international document shipping and apostille processes.

Responsibilities

• Print, review, and verify completeness of contracts.
• Travel locally to obtain signatures and ship documents.
• Manage document shipments and apostille process.
• Support contract processing in Agiloft with provided training.

Skills

Legal operations experience

Attention to detail

Document execution processes

Ability to manage apostille follow-through

Comfortable with urgent requests

Job description

Overview

Major, Lindsey & Africa’s Interim Legal Talent group has an immediate need for an Interim Document Specialist at a fast-growing biotech company preparing for multiple international clinical trials. The role involves physical document handling and contract execution under tight timelines, coordinating the shipment of contracts, managing apostille processes, and supporting contract workflows in both digital and in-person systems.

Location

Remote, but the candidate must reside within driving distance to San Anselmo, CA.

Responsibilities

• Print, review, and verify completeness of contracts (ensure all signatures are present).
• Drive to San Anselmo, CA and other locations to obtain signatures and ship documents.
• Travel locally for urgent document execution.
• Manage document shipments via FedEx (including international).
• Manage apostille process at the state level (Sacramento and CT Corp assistance).
• Work closely with the Head of Development Operations for coordination.
• Support contract processing in Agiloft (training provided).
• Handle multi-jurisdictional agreements (China, Moldova, Poland).
• Maintain high responsiveness for urgent requests (24-hour turnaround).
• Ensure accuracy and compliance in all document handling steps.

Qualifications

• Paralegal or similar legal operations experience.
• Must reside within driving distance of San Anselmo, CA.
• Familiarity with contract execution processes with strong attention to detail.
• Ability to manage apostille follow-through and familiarity with international document shipping.
• Valid driver’s license and reliable vehicle required.
• Comfortable with frequent travel by car with mileage reimbursement available for work-related travel.
• Comfortable with urgent requests/24-hour turnaround time service level expectations.
• Flexible schedule for 20 hours/week.

Pay Rate: $50-60/hour

Information regarding benefits can be found on MLA’s Website on the Consultant Resources Page: https://www.mlaglobal.com/en/consultant-resources

All interested and qualified candidates should apply directly with Major, Lindsey & Africa for review and consideration.

Major, Lindsey & Africa does not discriminate against applications on the basis of age, sex, race or any other protected characteristics pursuant to applicable state or federal laws.

Seniority level

Mid-Senior level

Employment type

Temporary

Job function

Legal