Interim AP Manager (Navan)

Vaco by Highspring; San Francisco (CA); Hybrid; USD 110,000 - 140,000; Full time

Benefits offered by this job

Hybrid work model

401(k) retirement plan

Medical, dental, and vision benefits

Job summary

Vaco by Highspring seeks an Interim Accounts Payable & Expense Operations Lead to guide the AP/expense functions during a systems and process transformation. The role is hybrid in San Francisco with in-office presence required 3 days per week and runs through January 2027.

You will oversee AP operations, vendor controls, and expense management while supporting ERP migration efforts, month-end close, and audit requests.

Qualifications

• 5+ years of progressive AP and expense operations experience with senior ownership.
• Direct Navan experience including expense workflows, reporting, and platform ops.
• Experience supporting high-volume travel and expense, corporate card, reimbursements.
• Strong knowledge of month-end close, vendor controls, reconciliations, accruals.
• Experience supporting an ERP implementation or migration, preferably NetSuite.

Responsibilities

• Oversee daily accounts payable operations, including invoice review and payment prep.
• Provide day-to-day direction and quality review to an AP processor.
• Administer travel and expense platform, troubleshoot issues, manage config changes.
• Manage employee expense and reimbursement activities and policy compliance.
• Prepare recurring spend and compliance reporting for Finance.
• Support month-end AP close activities, including accruals and reconciliations.
• Coordinate vendor onboarding and payment controls; verify banking information.
• Lead year-end vendor reporting activities and filing preparation.
• Support ERP implementation and procure-to-pay initiatives via testing and data validation.
• Assist with audits, process documentation, and internal controls improvements.

Skills

Accounts Payable leadership

Vendor management

Expense management

Month-end close

ERP implementation

Tools

Navan

NetSuite

Job description

Interim AP Manager

Our client, a high-growth technology company, is seeking an Interim Accounts Payable & Expense Operations Lead to support its accounting team during a period of systems and process transformation.

This role is hybrid in San Francisco, with in-office requirements 3 days per week. This role has a duration through January 2027.

Responsibilities

• Oversee daily accounts payable operations, including invoice review, coding, exception resolution, vendor inquiries, and payment-run preparation
• Provide day-to-day direction and quality review to an AP processor, helping prioritize workflow and maintain accurate processing
• Administer the company's travel and expense platform, troubleshoot employee issues, manage approved configuration changes, and coordinate with external support
• Manage employee expense and reimbursement activities, including coding, documentation, policy compliance, and status inquiries
• Prepare recurring spend and compliance reporting for Finance, including outstanding expenses, documentation exceptions, and departmental spending
• Support month-end AP close activities, including accruals, cutoff analysis, reconciliations, aging reviews, and completeness assessments
• Coordinate vendor onboarding and payment controls, including independent verification of new or updated banking information
• Lead year-end vendor reporting activities, including documentation collection, payment reviews, and filing preparation
• Support ERP implementation and procure-to-pay initiatives through testing, data validation, reconciliations, and transition activities
• Assist with audit requests, process documentation, internal controls, and improvements to accounts payable and expense workflows

Requirements

• 5+ years of progressive accounts payable and expense operations experience, including senior-level ownership or lead responsibilities
• Direct, hands-on experience administering Navan, including expense workflows, reporting, employee support, troubleshooting, and platform operations
• Experience supporting high-volume travel and expense, corporate card, reimbursement, and spend-management processes
• Strong knowledge of month-end AP close, vendor controls, reconciliations, accruals, cutoff, and year-end vendor reporting
• Experience supporting an ERP implementation or migration, preferably involving NetSuite, with exposure to testing, parallel processing, data validation, and reconciliation

Compensation

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual's skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).