Accounts Payable Clerk

Vaco by Highspring; San Diego (CA); On-site; USD 48,000 - 62,000; Full time

Job summary

Vaco by Highspring in San Diego is seeking an Accounts Payable Specialist to help support a growing accounting team. The role requires at least 1 year of AP or invoice processing experience and a comfort with high-volume workloads.

You will process vendor invoices, verify details, and ensure accurate data entry while coordinating with internal teams and vendors. This position offers full-time hours in a busy environment.

Qualifications

• Minimum of 1 year of Accounts Payable or invoice processing experience.
• Experience in a high-volume invoice processing environment preferred.
• Strong data entry skills with excellent attention to detail.
• Proficiency in Microsoft Excel and Microsoft Office.
• Experience with an ERP or accounting system is a plus.
• Strong communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Review, verify, and enter invoices into the accounting system
• Match invoices to purchase orders and supporting documentation
• Research and resolve invoice discrepancies and vendor inquiries
• Maintain vendor records and ensure accurate account information
• Assist with weekly check runs, ACH payments, and payment processing
• Reconcile vendor statements and follow up on outstanding issues
• Support month-end close activities and AP reporting
• Collaborate with internal departments to ensure timely invoice approvals
• Maintain organized and accurate accounts payable records

Skills

Accounts Payable

Vendor Invoices

Data Entry

Excel

Communication

Multi-tasking

Tools

ERP system

Job description

Vaco is partnering with one of our clients in San Diego to identify an Accounts Payable Specialist to join their growing accounting team. This is an excellent opportunity for someone with at least 1 year of accounts payable experience who thrives in a fast-paced, high-volume environment and enjoys working with invoices, vendors, and internal stakeholders.

Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Review, verify, and enter invoices into the accounting system
• Match invoices to purchase orders and supporting documentation
• Research and resolve invoice discrepancies and vendor inquiries
• Maintain vendor records and ensure accurate account information
• Assist with weekly check runs, ACH payments, and payment processing
• Reconcile vendor statements and follow up on outstanding issues
• Support month-end close activities and AP reporting
• Collaborate with internal departments to ensure timely invoice approvals
• Maintain organized and accurate accounts payable records

Qualifications

• Minimum of 1 year of Accounts Payable or invoice processing experience
• Experience working in a high-volume invoice processing environment preferred
• Strong data entry skills with excellent attention to detail
• Proficiency in Microsoft Excel and Microsoft Office
• Experience with an ERP or accounting system is a plus
• Strong communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada only: to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).