Intellectual Property Legal Admin Specialist

Haynes and Boone; San Francisco (CA); On-site; USD 110,000 - 125,000; Full time

Job summary

Haynes and Boone in San Francisco seeks a legal administrative assistant (non-exempt) to support attorneys with routine and complex administrative tasks. The role requires independent judgment, discretion, and strong knowledge of firm procedures.

Duties include processing client/matter requests, billing, time and expense reports, word processing, file maintenance, calendar coordination, and mail handling. Three+ years in a mid- to large-sized law firm are expected.

Qualifications

• Three+ years experience in a mid- to large-sized law firm.
• Knowledge of general office procedures and legal terminology.
• Experience handling client bills, expense reports and multi-line phones.
• Proficiency with firm technology and applications.

Responsibilities

• Perform legal administrative functions for attorneys and manage client/matter requests.
• Word processing of drafts, revisions, and final documents; proofreading and redlining.
• Distribute, file, and transmit documents via various channels.
• Maintain physical and electronic files and contacts.
• Coordinate meetings, appointments, and calendar for attorneys.
• Transcribe and compose correspondence for client matters.
• Prepare closing binders as needed.
• Handle incoming and outgoing mail.

Skills

MS Word

Excel

Outlook

PowerPoint

Adobe

Legal terminology

Attention to detail

Multi-tasking

Education

High school diploma

Two years college or equivalent

Tools

NetDocuments

Interaction

Chrome River

Emburse

Intapp

Job description

Haynes and Boone in San Francisco seeks a legal administrative assistant (non-exempt) to support attorneys with routine and complex administrative tasks. The role requires independent judgment, discretion, and strong knowledge of firm procedures.

Duties include processing client/matter requests, billing, time and expense reports, word processing, file maintenance, calendar coordination, and mail handling. Three+ years in a mid- to large-sized law firm are expected.