Integrated Workplace Management Systems Administrator

University of North Carolina - Chapel Hill; Elkins Hills (NC); In loco; USD 85.000 - 110.000; Tempo pieno

Descrizione del lavoro

University of North Carolina at Chapel Hill is seeking an Integrated Workplace Management Systems Administrator to lead SPOTS, manage Archibus, and deliver system upgrades. You will support data reporting, integration with campus applications, and user training in a dynamic, collaborative environment.

The role emphasizes understanding business processes, coordinating with IT Services and stakeholders, and ensuring successful module implementations and ongoing system optimization.

Competenze

• Proficiency with Microsoft SQL Server, Access, Excel, and HTML.
• Experience with integrated workplace management systems and/or CAFM software, such as Archibus.
• Experience with AutoCAD and Microsoft Office, including the ability to apply other project management tools.
• High level of interpersonal skills to deal effectively with all levels of an organization.
• Strong organizational skills and the ability to prioritize complex tasks.
• Ability to manage and coordinate high-priority projects.
• High proficiency in SQL Server, including table structure and query design.
• Ability to work independently or collaboratively, and to shift between tasks.

Mansioni

• Verifying that the physical infrastructure currently in place is adequate and developing scope/costs.
• General maintenance of database, tables, queries, and reports.
• Maintaining floorplan layers and CAD drawing imports/exports; troubleshoot CAD space issues.
• Integrating with University apps including GIS and CMMS.
• Integrating third-party reporting to enhance data insights.
• Customizing web portals, branding, forms and emails for end users.
• Training users to access web portals and modules.
• User acceptance testing.
• Troubleshooting system inquiries.
• Implementing IWMS rollout across the organization.
• Collaborating with Network/Server/Data teams to expand skills.

Conoscenze

SQL Server

MS Access

Excel

HTML

Archibus IWMS

AutoCAD

Project management

Interpersonal skills

Organizational skills

Communication skills

Formazione

Bachelor's degree or higher

Master's degree preferred

Strumenti

Archibus

AutoCAD

GIS

MS Office

Descrizione del lavoro

Position Title: Integrated Workplace Management Systems Administrator

Employer: University of North Carolina at Chapel Hill

Location: North Carolina, US

Work type: Full-Time Permanent

Hours per week: 40

Position number: 00058126

FTE: 1

About the Employer

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Position Summary

The Integrated Workplace Management Systems Administrator functions as a key member of the Integrated Workplace Management Systems (IWMS) team and as the project manager responsible for all aspects of the Space Planning and Occupancy Tracking System (SPOTS) to provide systems administration for the Archibus Software platform. Responsibilities include design, testing, development, and implementation of upgrades to the IWMS system. Provides system related desktop support for application users. Provides technical and advisory services collaboratively to the IWMS team and the campus stakeholders including matters related to designing reports, custom solutions, data reporting and compliance.

The primary focus is to acquire in-depth understanding of business processes and information systems currently utilized and identify unaddressed business needs. Develop improved requirements and procedures necessary for the implementation of new modules, integration with existing systems, staff training, and coordinating activities between system users and supporting departments including the Information Technology Services and other impacted departments. Work includes developing requirement specifications for new projects and working with the business partners through development, testing, and final implementation.

Responsibilities

• Verifying that the physical infrastructure currently in place is adequate and appropriate, and making changes as necessary after scope and costs are fully developed.
• General maintenance of database, tables, queries, and reports.
• Periodically maintaining or adding floorplan layers, Import/Export of CAD drawing, and troubleshooting CAD related space issues.
• Integration with other University applications including business systems, GIS, and CMMS.
• Integrating third party reporting software to enhance reporting capabilities when mining the database for specific information.
• Customization of web-portals, branding, forms & fields, and email communication to end users.
• Training users to access the web-portals and various modules.
• User acceptance testing.
• Troubleshooting system inquiries.
• Creating and executing implementation processes to rollout IWMS throughout the organization.
• Working with the Network/Server Administrator/Data System team to continually expand, share and improve departmental skillset.

Minimum Education and Experience Requirements

Master's or Bachelors and 0-2 years' experience; or will accept a combination of related education and experience in substitution.

Required Qualifications, Competencies, and Experience

• Proficiency with all supported versions of Microsoft SQL Server Database software, Microsoft Access database software, Microsoft Excel, and HTML.
• Experience with integrated workplace management systems and/or computer aided facility management software, such as Archibus or another IWMS tool.
• Experience with AutoCAD and Microsoft Office, including the ability to apply other project management tools.
• High level of interpersonal skills in order to deal effectively and persuasively with all levels of an organization.
• Strong organizational skills and the ability to prioritize complex tasks.
• Ability to manage and simultaneously coordinate high-priority short and long-term projects.
• High proficiency in Microsoft SQL Server, including table structure and query design.
• Ability to establish and maintain excellent working relationships with staff, customers, consultants, and contractors. Ability to work independently on tasks as well as collaboratively in a team setting, to prioritize work.
• Ability to shift between tasks and respond to escalated and emergency issues. Strong analytical, problem solving, communication and organizational skills.
• Ability to work in a dynamic, flexible, and collaborative environment.
• A valid NC Driver's License or ability to obtain one prior to start date.

Preferred Qualifications, Competencies, and Experience

• Graduation from a four-year college or university with a degree in Computer Science, Information Technology, Engineering, or Architecture with five+ years of progressive experience in IWMS systems administration or a master's degree with two years of experience. Proficiency in working with Archibus software.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Contact Information

Department Contact: Abbas Piran, Engineering Director; Email: [e-mail]

Human Resources Contact: [phone]; Email: [e-mail]