Intake Coordinator

Calvary Hospital; New York (NY); On-site; USD 58,000 - 67,000; Full time

Benefits offered by this job

Vacation days

Sick days

Holidays

Free days

Pension (vested after 5 years)

403(b)

Short Term Disability

Life Insurance

Cancer Insurance

Flex Spending

Transit Check

Free On-Site Parking

Job summary

Calvary Hospital seeks a referrals coordinator for Calvary Hospice in the New York area. You will manage incoming hospice referrals, coordinate with clinical staff, and ensure accurate and timely admission processes.

Responsibilities include documenting referral details in the EMR, verifying insurance coverage (Medicare/Medicaid and managed care), and communicating coverage limitations to families and leadership.

Qualifications

• Minimum of four years experience in a coordinator or related capacity.
• Experience in a Hospice, Home Health Agency or Hospital is preferred.
• Proficiency with Word and Excel; familiarity with medical terminology.
• Experience in intake and customer service activities is preferred.
• Excellent telephone etiquette required.
• Bi-lingual language skills preferred.
• Ability to maintain confidentiality and highly developed organizational skills.
• Exhibits an attitude of caring and Calvary Hospital spirit.

Responsibilities

• Serve as the primary point of contact for incoming hospice referrals from hospitals, physicians, facilities, and community sources.
• Collect and document complete referral and demographic information; initiate contact with patients/families to explain the hospice admission process.
• Coordinate with clinical staff to facilitate eligibility review and admission, escalating questions to RN as needed.
• Verify insurance coverage and benefits (Medicare, Medicaid, managed care, commercial plans) and obtain pre-authorizations when required.
• Collaborate with Finance to ensure timely and accurate insurance verification and documentation.
• Explain hospice benefits and required documentation to patients and families; communicate coverage limitations to leadership.
• Maintain real-time documentation of referral status, pending admissions, and authorization updates in the EMR.
• Monitor and follow up on pending referrals to ensure timely progression to admission.
• Coordinate and schedule hospice admissions.

Skills

Referral coordination

Insurance verification

EMR systems

Interpersonal communication

Bi-lingual

Education

High School Diploma

Tools

Word

Excel

EMR software

Job description

Calvary Hospice provides end-of-life care to patients with life-limiting illnesses whose care has transitioned from active curative to palliative and quality of life focused. The majority of care is provided in the patient’s home and as needed, short term inpatient care is provided at several facilities throughout the greater New York area.

Benefits/Perks:

• Includes accrued vacation days, sick days, holidays, and free days.
• Pension (vested after 5 years of full-time or part-time service)
• Participation in 403 (b)
• Voluntary Benefits: Short Term Disability, Life Insurance, Cancer Insurance, Flex Spending, Transit Check.
• Free On-Site Parking

Requirements

Maintains and coordinates the flow of information received in the referral process. Communicates with patient, family and appropriate staff to ensure accurate and timely insurance verification process. Is responsible for maintaining data entered in to the computer system.

• Serve as the primary point of contact for incoming hospice referrals from hospitals, physicians, facilities, and community sources
• Collect and document complete referral and demographic information; initiate contact with patients/families to explain the hospice admission process
• Coordinate with clinical staff to facilitate eligibility review, including physician certification and verbal hospice orders; escalated clinical questions to RN as appropriate
• Verify insurance coverage and benefits (Medicare, Medicaid, managed care, commercial plans), determine authorization requirements, and obtain pre-authorizations when needed
• Collaborate closely with Finance to ensure timely and accurate insurance verification and documentation
• Clearly explain hospice benefits, coverage, and required documentation to patients and families; communicate any coverage limitations to leadership
• Maintain accurate, real-time documentation of referral status, pending admissions, and authorization updates in the EMR/clinical system
• Monitor and follow up on pending referrals , ensuring timely progression to admission
• Coordinate and schedule hospice admissions

Salary: $58,124.92 /annually

Qualifications:

• Minimum of four years experience in a coordinator or related capacity is required.
• Experience in a Hospice, Home Health Agency or Hospital is preferred.
• Competency with computers is required. A high level of competence with computer software such as Word and Excel as well as medical terminology.
• Experience in intake and customer service activities is preferred.
• Excellent telephone etiquette required.
• Bi-lingual language skills preferred.
• Ability to maintain confidentiality and highly developed organizational skills.
• Exhibits an ability and attitude relative to the spirit of caring and tradition at Calvary Hospital as required by specific job duties and functions.

Education:

• High School Diploma or equivalent is required.