Hospice Intake Coordinator

Madrona Hospice Care Inc.; San Rafael (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Flexible Schedule

Paid Sick Days

Paid Bereavement Leave

Skills Training & Development

Company Social Events

Mileage Reimbursement for Patient to 1

Referral Bonus

Job summary

Madrona Hospice Care Inc. seeks an Intake Coordinator to manage new patient referrals from hospitals and clinics through admission handoff to clinical teams.

You will verify patient information, enter data in the EMR, and maintain confidential records while coordinating with referral sources and families. The role requires strong organizational and communication skills, attention to detail, and ability to handle multiple referrals in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; healthcare education preferred.
• 1+ year in healthcare administration, medical office support, or intake roles preferred.
• Experience in hospice, home health, hospital, or SNF is a plus.
• Strong organizational and time-management skills with attention to detail.
• Proficient with computers, EMR systems, email, and Microsoft Office.
• Knowledge of HIPAA and patient confidentiality; ability to work independently.

Responsibilities

• Receive, review, and process hospice referrals from hospitals and clinics.
• Verify patient information and collect required medical records and paperwork.
• Enter patient data into EMR and related systems; maintain accurate records.
• Communicate referral status and next steps to sources, patients, and teams.
• Coordinate with clinical staff for timely evaluations and admissions.
• Track referrals, follow up on missing documents, and escalate delays.
• Verify insurance eligibility and assist per procedures; maintain confidentiality.
• Monitor activity and produce intake documentation; adhere to HIPAA and policies.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Multitasking

HIPAA knowledge

Computer skills

EMR proficiency

Education

High school diploma

Healthcare education preferred

Tools

EMR systems

Microsoft Office

Email/comms tools

Job description

Position Summary

The Hospice Intake Coordinator is responsible for coordinating new patient referrals and supporting the admission process from initial referral through handoff to the clinical team. This role serves as a key point of contact for referral sources, patients, families, and healthcare professionals.

Pay: $23/hour

The ideal candidate is organized, compassionate, detail-oriented, and able to manage multiple priorities while ensuring referrals are processed accurately and promptly.

Key Responsibilities

• Receive, review, and process hospice patient referrals from hospitals, physicians, skilled nursing facilities, and other referral sources.
• Collect and verify patient information, medical records, referral documentation, and other required paperwork.
• Enter and maintain accurate patient information in the electronic medical record (EMR) and other systems.
• Communicate with referral sources, patients, families, and internal teams regarding referral status and next steps.
• Coordinate with clinical staff to support timely patient evaluations and admissions.
• Track pending referrals, follow up on missing documents, and communicate outstanding needs.
• Verify insurance information and assist with eligibility checks according to company procedures.
• Maintain confidentiality and comply with HIPAA requirements and company policies.
• Monitor referral activity and maintain accurate records, reports, and intake documentation.
• Escalate urgent referrals, incomplete documentation, and potential admission delays to the appropriate team members.
• Provide professional, compassionate service to patients and families during the referral process.

Qualifications

• High school diploma or equivalent required; additional healthcare education preferred.
• Previous experience in healthcare administration, medical records, patient intake, admissions, or referral coordination preferred.
• Hospice, home health, hospital, or skilled nursing facility experience is a plus.
• Strong organizational, communication, and time-management skills.
• Excellent attention to detail and accuracy when handling patient information.
• Ability to manage multiple referrals and deadlines in a fast-paced environment.
• Comfortable using computers, electronic medical records, email, and Microsoft Office or similar tools.
• Understanding of HIPAA and patient confidentiality.
• Ability to work independently while collaborating with clinical and administrative teams.

Preferred Skills

• Hospice referral and admission workflow knowledge.
• Experience verifying insurance information and coordinating medical documentation.
• Ability to prioritize urgent requests and follow up consistently.
• Strong problem-solving skills and a patient-centered approach.

Success in This Role

A successful Hospice Intake Coordinator processes referrals accurately and efficiently, communicates clearly with referral sources and internal teams, follows up on outstanding documentation, and helps ensure patients and families experience a smooth, compassionate transition into hospice care.

Basic Requirements

• High school diploma or equivalent required.
• At least 1 year of experience in healthcare administration, medical office support, patient intake, or a related role preferred.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Basic computer skills, including email, data entry, and Microsoft Office.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong attention to detail when handling patient information and documentation.
• Ability to maintain patient confidentiality and follow HIPAA requirements.
• Professional and compassionate communication with patients, families, and healthcare providers.
• Ability to work independently and as part of a team.

Preferred Qualifications:

• Previous experience in hospice, home health, or healthcare admissions.
• Experience with electronic medical records (EMR) systems.
• Familiarity with insurance verification, medical records, and referral processing.

• Flexible Schedule
• Ability to Convert to Full-Time Based On Performance If Interested
• Paid Sick Days

• Paid Bereavement Leave
• Skills Training & Development
• Company Social Events
• Mileage Reimbursement for Patient to Patient Visits
• Referral Bonus