Institution Records & Court Data Specialist

State of Oregon; Salem (OR); Sur place; USD 51 000 - 67 000; Plein temps

Résumé du poste

The Oregon Department of Corrections seeks an Institution Records Specialist for the Lakeview area to manage institutional records, court processes, and data workflows. You will coordinate records across OISC offices, safeguard records, and support data gathering and reporting initiatives.

You will review documents for completeness and accuracy, determine applicable statutes and policies, and assist with AIC movements and disclosures in accordance with laws.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• Equivalent combination of education and experience.

Responsabilités

• Coordinate records processes across OISC offices and maintain security and integrity of institutional records.
• Develop and manage systems for data collection, tracking, and reporting.
• Provide administrative support to the OISC Central Unit to streamline operations and ensure compliance with laws and policies.
• Review and process documents, reports, and forms for compliance with ORS/OAR and policy.

Connaissances

Responding to requests in writing

DOC400

Reviewing records requests

Decision making per policies

Reviewing forms for completeness

Prioritizing and caseload management

Interpreting laws and policies

Formation

Associate degree + 1 year records exp

Two years secretarial/admin support with records

Equivalent education/experience

Outils

DOC400

Description du poste

The Oregon Department of Corrections seeks an Institution Records Specialist for the Lakeview area to manage institutional records, court processes, and data workflows. You will coordinate records across OISC offices, safeguard records, and support data gathering and reporting initiatives.

You will review documents for completeness and accuracy, determine applicable statutes and policies, and assist with AIC movements and disclosures in accordance with laws.