Institution Records & Data Specialist

Oregon Inc; Salem (OR); On-site; USD 51,000 - 67,000; Full time

Benefits offered by this job

Family health insurance

Vacation and holidays

Paid time off for military

Job summary

Oregon Department of Corrections is hiring an Institution Records Specialist, Administrative Specialist 1, stationed at the Oregon State Penitentiary in Salem. The role focuses on managing institutional records, court processes, and data within our secure system while ensuring compliance with legal and policy standards.

Responsibilities include processing documents, coordinating AIC movements, handling subpoenas and requests for information, and maintaining data collection systems.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• Experience responding to requests in writing and evaluating records for completeness and accuracy.
• Knowledge of Oregon ORS/OAR policies and ability to apply them to records requests.

Responsibilities

• Manage and oversee security, maintenance, court processes, and data management for institutional records.
• Receive, review, process, and follow up on documents, reports, and forms with accuracy and compliance.
• Respond to subpoenas, court orders, and public records requests; coordinate AIC movements and related transports.

Skills

Records processing

Public records requests

Independent judgment

Documentation review

Time management

Education

Associate degree

Tools

LEDS Certification

Job description

Oregon Department of Corrections is hiring an Institution Records Specialist, Administrative Specialist 1, stationed at the Oregon State Penitentiary in Salem. The role focuses on managing institutional records, court processes, and data within our secure system while ensuring compliance with legal and policy standards.

Responsibilities include processing documents, coordinating AIC movements, handling subpoenas and requests for information, and maintaining data collection systems.