AIC Work Programs Support, Office Specialist 2 (Madras)

Department of Corrections; Madras (OR); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Paid holidays

Paid time off

Retirement plan

Job summary

Oregon Department of Corrections seeks an Office Specialist 2 for the AIC Work Programs at Deer Ridge Correctional Institution in Madras, Oregon. The role provides confidential administrative support, maintains records, and assists staff across the institution, ensuring accuracy and compliance in daily operations.

You will handle attendance, documents, meetings, and cross-training duties while upholding ODOC rules and procedures in a prison setting.

Qualifications

• Two years of general clerical experience including keyboarding or word processing.
• Associate degree in any field or an equivalent combination of education and experience.

Responsibilities

• Monitor, gather, and enter daily AIC attendance; follow up with staff to ensure accurate information and compliance.
• Process PRAS-related inquiries, corrections, and calculations; determine crew and individual awards.
• Maintain organized files, training rosters, correspondence, and mail distribution for the Work Programs section.
• Draft and prepare professional correspondence; attend meetings, take minutes, and distribute them.
• Sort, review, and maintain AIC work applications; provide administrative support to the Work Programs Coordinator.
• Communicate with staff, AICs, host agencies, and outside partners regarding documents, supplies, and program operations.
• Assist with inventory of tools, equipment, first-aid kits, Fire Crew materials, and controlled items.
• Provide cross-training support and coverage for other OS2 roles and the Work Programs position when needed.
• Stay current on ODOC and DRCI rules, policies, and procedures.

Skills

Attention to detail

Clear communication

Organizational skills

Spreadsheet proficiency

Education

Associate degree

Tools

Excel

Job description

Title: AIC Work Programs Support, Office Specialist 2 (Madras)

Are you a detail-oriented professional who thrives in a fast-paced environment, enjoys keeping operations running smoothly, and wants to support meaningful work programs that help change lives? The Adult in Custody (AIC) Work Program at Deer Ridge Correctional Institution (DRCI) seeks an organized, dependable, and proactive Office Specialist 2 to join our team.

About the Job – Your Role

As an Office Specialist 2, you will provide confidential administrative and operational support that ensures the accuracy, compliance, and efficiency of the AIC Work Program. You’ll work closely with staff across the institution, support AIC crews and supervisors, maintain essential program records, and help keep daily operations on track.

Key Responsibilities

• Monitor, gather, and enter daily AIC attendance; follow up with staff to ensure accurate information and compliance.
• Process PRAS-related inquiries, corrections, and calculations; determine crew and individual awards.
• Maintain organized files, training rosters, correspondence, and mail distribution for the Work Programs section.
• Draft and prepare professional correspondence; attend meetings, take minutes, and distribute them.
• Sort, review, and maintain AIC work applications; provide administrative support to the Work Programs Coordinator.
• Communicate with staff, AICs, host agencies, and outside partners regarding documents, supplies, and program operations.
• Assist with inventory of tools, equipment, first-aid kits, Fire Crew materials, and controlled items.
• Provide cross-training support and coverage for other OS2 roles and the Work Programs position when needed.
• Stay current on ODOC and DRCI rules, policies, and procedures.

Minimum Qualifications

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An associate degree in any field; OR An equivalent combination of education and experience.

Requested Skills

Consistently maintains high levels of accuracy when entering, reviewing, and managing detailed data and records. Communicates clearly and professionally in both written and verbal interactions with staff, AICs, and external partners. Demonstrates strong organization, effectively prioritizing tasks and meeting multiple deadlines in a busy administrative setting. Handles confidential or sensitive information responsibly and in accordance with established standards. Follows policies, procedures, and compliance requirements with attention to detail and consistency. Responds effectively to shifting priorities and changes in workflow while maintaining productivity. Experience using Excel to enter, track, organize, and verify data, including sorting, filtering, and maintaining spreadsheets for operational accuracy.

Work Location

Deer Ridge Correctional Institution - Madras, Oregon (Madras).

Salary

Salary Range: $4,169 - $5,483

Benefits

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

Working Conditions

Deer Ridge Correctional Institution is tobacco free.

Use of tobacco products is prohibited within buildings or on the grounds.

Work is performed in a prison, housing medium and minimum-security AICs.

Interaction with AICs occurs daily.

Routine, continual direct contact with convicted male felons is required.

Staff may be assigned to other OS2 work assignments to meet operational needs of the institution.

The institution is in Central Oregon and is exposed to extreme temperatures and inclement weather.

The institution buildings are climate controlled.

Walking long distances to get to a workstation to perform work is common.

The incumbent is responsible for proper tools and key control of their immediate work area and to maintain awareness and bring issues identified elsewhere in the institution to the attention of others.

Staff may be required to supervise AIC workers, e.g., AIC orderlies.

The incumbent works as a member of an office team where conversations and paperwork are sensitive in nature.

Conversations and paperwork may occur daily.

This employee must have and maintain the ability to keep information confidential.

Work requires heavy usage of computers from four to six hours daily.

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunities to create a safe and healthy environment to for our staff, volunteers, and adults in custody.

Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Salary Notes for PERS Qualifiers

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

Equity, Diversity, Inclusion, and Belonging (EDI&B)

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values.

The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging.

Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics.

Eligible Veterans and Reserve Component personnel

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

Questions

If you have questions about the position, selection process, or need accommodation to participate in the recruitment process please contact the recruiter and reference the requisition number.

Additional Information

We do not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

If you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

Applicants must pass a CJIS fingerprint-based background check and maintain CJIS eligibility.

Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position.

However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer.

Additionally, we comply with the Federal Prison Rape Elimination Act (PREA). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone who has engaged in or been convicted of sexual abuse in confinement settings.

About the Oregon State Government

After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background.

If you're looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”