Project Manager Assistant

East Bay Restaurant Supply, Inc.; Town of Oakland (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

East Bay Restaurant Supply, Inc. is seeking a Project Manager Assistant to support the Department Manager, Project Managers, and the department in all aspects of project execution.

The ideal candidate has prior food service industry experience, excellent communication skills, and thrives in a fast-paced, deadline-driven environment. The role requires someone who is highly organized, detail-oriented, proactive, and able to work independently and as part of a team.

Qualifications

• Food service experience required.
• Must be highly organized and detail oriented.
• Excellent communication skills.
• Excel skills test will be administered.
• English and math proficiency expected.

Responsibilities

• Support Project Managers with job reviews, project documentation, and scheduling.
• Learn and administer Word, Excel, Auto-quotes, and NetSuite.
• Gather request for information materials & gives to PMs.
• Assist with reviewing and processing change orders.
• Coordinate installer schedules and logistics.
• Bill of lading request.
• Receive and check in equipment deliveries.
• Track and review critical path and procurement status with PMs and installers.
• Accompany PMs to job sites.
• Perform other related duties as assigned.

Skills

Food service experience

Project management

Excel

Organizational skills

Communication skills

Tools

Word

Excel

Auto-quotes

NetSuite

Job description

Summary

The Project Manager Assistant will provide support to the Department Manager, Project Managers, and the department as a whole in all aspects of project execution. The ideal candidate will bring prior food service industry experience, excellent communication skills, and the ability to thrive in a fast-paced, deadline-driven environment. This role requires someone who is highly organized, detail-oriented, proactive, and able to work both independently and as part of a team.

Responsibilities

• Support Project Managers with job reviews, project documentation, and scheduling
• Learn and administer Word, Excel, Auto-quotes, and NetSuite
• Gather request for information materials & gives to PMs
• Assist with reviewing and processing change orders
• Coordinate installer schedules and logistics
• Bill of lading request
• Receive and check in equipment deliveries
• Track and review critical path and procurement status with PMs and installers
• Accompany PMs to job sites
• Perform other related duties as assigned

Qualifications

• Must have prior food service industry experience (required)
• Prior project management experience desired
• Strong Microsoft Office skills, particularly Excel (an Excel skills test will be administered), and efficiency in English & Math
• Must be very organized and detail oriented.
• Pleasant and confident demeanor when dealing with colleagues and clients
• Strong communication skills
• Ability to communicate difficult/sensitive information tactfully