Division Project Coordinator — Construction Admin

ADP, Inc.; Orem (UT); On-site; USD 42,000 - 63,000; Full time

Job summary

ADP, Inc. is seeking a Division Coordinator to oversee clerical and administrative functions ensuring projects are delivered on time and within budget.

This role manages administrative support for all jobs within the division, setting up new project files in Procore, tracking progress, and compiling monthly reports for the Division Director. The ideal candidate has strong communication, exceptional organizational skills, and the ability to manage multiple large-scale projects concurrently while

Qualifications

• Strong communication and professional client interaction.
• Excellent organizational skills with attention to detail.
• Ability to manage multiple projects and meet deadlines.
• Proficient with Microsoft Office Suite.
• Prior construction industry experience preferred.

Responsibilities

• Set up new project files in Procore and maintain documentation.
• Update substantial completion dates through project duration.
• Assist with adding vendors/users in Procore and track compliance.
• Enter and maintain critical project file information.
• Issue and modify subcontracts and update compliance.
• Maintain change management tracking and issue change orders.
• Prepare monthly reports for the Division Director.
• Coordinate internal project team meetings and take notes.
• Collect W-9s and contractor licenses for new subs.
• Other duties as assigned by Division Coordinator.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Construction terminology

Self-starter

Project management

Software learning

Microsoft Office

Education

High School Diploma

Job description

ADP, Inc. is seeking a Division Coordinator to oversee clerical and administrative functions ensuring projects are delivered on time and within budget.

This role manages administrative support for all jobs within the division, setting up new project files in Procore, tracking progress, and compiling monthly reports for the Division Director. The ideal candidate has strong communication, exceptional organizational skills, and the ability to manage multiple large-scale projects concurrently while