Install Scheduler & Permit Coordinator

Bee's-Plumbing-and-Heatin; Renton (WA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

401(k) with company match

Life insurance

Employee assistance program (EAP)

Job summary

Bee's Plumbing and Heating in West Seattle is seeking an Install Coordinator to connect the office and the field, owning our Excel-based install calendar and backlog. When a job shifts, permits are pending, or crew capacity changes, you’ll move pieces and keep the team informed.

You’ll track labor hours and job costs in Service Titan, coordinate permits and inspections, and turn data into leadership updates. The role is full-time and in-person, with a Monday–Friday schedule.

Qualifications

• At least two years of scheduling, project coordination, operations, or administrative experience; construction, trades, or service-business experience is helpful.
• Advanced Excel skills, including formulas, pivot tables, lookups, and experience managing frequently updated schedules and trackers.
• Hands-on experience managing jobs and pulling reports in Service Titan.
• The ability to organize multiple jobs and deadlines, spot problems early, and work through changes independently.
• Clear communication with field crews, office staff, inspectors, and customers, plus comfort working with job-cost data.
• Plumbing or construction experience, familiarity with permitting and inspections, and accounting or payroll exposure are welcome but not required.

Responsibilities

• Build and maintain the install calendar and backlog schedule in Excel, adjusting for changes to jobs, crews, permits, and inspections.
• Keep job records, statuses, and notes current in Service Titan, and communicate changes and priorities to field crews and office staff.
• Monitor the backlog, flag scheduling conflicts and capacity concerns early, and help work through the next steps.
• Prepare and submit plumbing-install permit applications, and track required documents, permit status, and compliance requirements for each job.
• Coordinate inspections with inspectors, technicians, and customers; follow up on results and corrections.
• Track labor hours on install jobs and compare estimated and actual labor and materials using Service Titan data and Excel.
• Maintain reports and trackers, summarize findings for leadership, and investigate discrepancies, trends, and cost overruns that can inform future estimates.

Job description

Bee's Plumbing and Heating in West Seattle is seeking an Install Coordinator to connect the office and the field, owning our Excel-based install calendar and backlog. When a job shifts, permits are pending, or crew capacity changes, you’ll move pieces and keep the team informed.

You’ll track labor hours and job costs in Service Titan, coordinate permits and inspections, and turn data into leadership updates. The role is full-time and in-person, with a Monday–Friday schedule.