Install Coordinator

Bee's Plumbing and Heating; Seattle (WA); On-site; USD 34,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401(k) with company match

Life Insurance

Employee Assistance Program

Job summary

Bee's Plumbing and Heating in West Seattle is seeking an Install Coordinator to connect the office with field crews, manage an Excel-based install calendar and backlog, and coordinate permits, inspections, and cost tracking. The role focuses on keeping projects on track, updating stakeholders, and producing actionable reports for leadership.

Ideal candidates bring at least two years in scheduling or project coordination, strong Excel skills, and hands-on Service Titan experience.

Qualifications

• Two years of scheduling, project coordination, operations, or administrative experience.
• Advanced Excel skills, including formulas, lookups and pivot tables.
• Hands-on experience managing jobs and pulling reports in Service Titan.
• Strong communication with field crews, office staff, inspectors and customers.
• Familiarity with permitting, inspections, and basic payroll/accounting exposure is a plus.

Responsibilities

• Keep installs moving by maintaining the install calendar and backlog schedule in Excel.
• Track job records, statuses, and notes in Service Titan and communicate changes to teams.
• Monitor backlog for conflicts, prioritize next steps, and handle capacity issues.
• Coordinate permits and inspections, track documents and compliance, and follow up on results.
• Analyze labor hours and costs, create reports, and inform leadership of trends and overruns.

Skills

Scheduling

Project coordination

Communication

Problem solving

Attention to detail

Tools

Service Titan

Excel

Job description

At Bee's Plumbing, an install doesn't move forward on fieldwork alone. Crews need a workable schedule, permits and inspections need to line up, and the office needs a clear picture of what's next. Based in West Seattle, we serve residential and commercial customers across the greater Seattle area. We're looking for an Install Coordinator who enjoys untangling the moving pieces that keep that work on track.

The Role

You'll connect the office and the field, owning our Excel-based install calendar and backlog schedule. When a job shifts, a permit is pending, or a crew's capacity changes, you'll work out what needs to move and keep the right people informed. You'll also track labor hours and job costs, coordinate permits and inspections, and turn backlog and cost data into useful updates for leadership.

What You'll Do

Keep installs moving

• Build and maintain the install calendar and backlog schedule in Excel, adjusting for changes to jobs, crews, permits, and inspections.
• Keep job records, statuses, and notes current in Service Titan, and communicate changes and priorities to field crews and office staff.
• Monitor the backlog, flag scheduling conflicts and capacity concerns early, and help work through the next steps.

Coordinate permits and inspections

• Prepare and submit plumbing-install permit applications, and track required documents, permit status, and compliance requirements for each job.
• Coordinate inspections with inspectors, technicians, and customers; follow up on results and corrections.

Make the numbers useful

• Track labor hours on install jobs and compare estimated and actual labor and materials using Service Titan data and Excel.
• Maintain reports and trackers, summarize findings for leadership, and investigate discrepancies, trends, and cost overruns that can inform future estimates.

What You Bring

• At least two years of scheduling, project coordination, operations, or administrative experience; construction, trades, or service-business experience is helpful.
• Advanced Excel skills, including formulas, pivot tables, lookups, and experience managing frequently updated schedules and trackers.
• Hands-on experience managing jobs and pulling reports in Service Titan.
• The ability to organize multiple jobs and deadlines, spot problems early, and work through changes independently.
• Clear communication with field crews, office staff, inspectors, and customers, plus comfort working with job-cost data.
• Plumbing or construction experience, familiarity with permitting and inspections, and accounting or payroll exposure are welcome but not required.

Schedule and Location

Full-time, in person in West Seattle. Monday to Friday, 7:00 AM to 4:00 PM, with occasional flexibility during busy install periods.

Benefits include medical, dental, and vision insurance; paid time off; a 401(k) with company match; life insurance; and an employee assistance program (EAP).

#BEE

Pay Range

$25 - $32 USD

About Bee's Plumbing and Heating

At Bee’s Plumbing and Heating, we are your gateway to a rewarding career in the home services industry! We are proud to be a leading provider of Plumbing services, sewer solutions, and home heating improvements. We believe that our success is rooted in the dedicated and passionate team members who make it all possible . We offer a culture of excellence, professional growth and development, cutting-edge technology and tools, a strong team environment, and competitive compensation and benefits.

We are an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws. Additionally, we will consider all qualified applicants for employment, including those with criminal histories, in a manner consistent with applicable state and local laws, including the Fair Chance Act.