Inspection Reports Coordinator

Oliver Fire Protection & Security; King of Prussia (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Oliver Fire Protection & Security seeks an organized Inspections Administrator – Reports Administrator to support our Operations Support team in King of Prussia, PA. You will prepare, maintain, distribute, and upload sprinkler and fire alarm inspection reports while coordinating with customers, inspectors, and internal colleagues.

The ideal candidate is detail-oriented, communicates clearly, and comfortable managing reports and follow-up tasks.

Responsibilities

• Prepares and distributes sprinkler and fire alarm reports as necessary.
• Email city backflow inspection reports to the Philadelphia Water Company.
• Send inspection reports to customers upon request.
• Upload reports to municipal portals when applicable.
• Maintain all inspection reports in Service Trade.
• Work with sprinkler and fire alarm service teams, as well as other internal team members, to ensure reports are submitted, uploaded, and distributed upon completion of inspections.
• Maintain effective communications with the Operations Support Supervisor, Department Manager, team members and customers regarding report status and requirements.
• Prepare, compile and submit hospital reports to inspectors and coordinate with internal team members and customers to ensure reports are received.
• Attend department meetings and regular 1:1 meetings with your supervisor to discuss workflow, goals, and progress.

Job description

Oliver Fire Protection & Security seeks an organized Inspections Administrator – Reports Administrator to support our Operations Support team in King of Prussia, PA. You will prepare, maintain, distribute, and upload sprinkler and fire alarm inspection reports while coordinating with customers, inspectors, and internal colleagues.

The ideal candidate is detail-oriented, communicates clearly, and comfortable managing reports and follow-up tasks.