Report Administrator

Paycom; King of Prussia, Northern (PA, KY); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Profit-sharing program (company-funded

Professional development opportunities

Team-oriented environment

Job summary

Oliver Fire Protection & Security is seeking an Inspections Administrator – Reports Administrator to join the Operations Support team in King of Prussia, PA. You will prepare, maintain, distribute, and upload fire sprinkler and fire alarm inspection reports while supporting internal teams, customers, inspectors, and compliance-related reporting needs.

We are looking for someone organized and communicative, comfortable managing reports, customer requests, and internal follow-up.

Qualifications

• High School Diploma or equivalent required.
• Administrative experience required.
• Proficient with Word and Excel in Microsoft Office.
• Excellent phone, email, and verbal communication skills.
• Strong organization, follow-up, and teamwork abilities.

Responsibilities

• Prepare and distribute sprinkler and fire alarm reports.
• Email backflow inspection reports to Philadelphia Water Company.
• Send inspection reports to customers on request.
• Upload reports to municipal portals when applicable.
• Maintain all inspection reports in ServiceTrade.
• Coordinate with service teams to ensure reports are submitted and distributed.
• Attend department meetings and 1:1 meetings to discuss workflow and progress.

Skills

Administrative experience

MS Office

Communication skills

Organization

Follow-up

Teamwork

Customer service

Education

Associate's or Bachelor's degree preferred

High School Diploma or equivalent

Tools

ServiceTrade

Job description

# Report AdministratorPA Headquarters - King of Prussia, PA 19406## OverviewSalary Range$20.00 - $25.00 HourlyLevelExperiencedPosition TypeFull TimeJob ShiftDayEducation LevelNot Specified## Description## About OliverOliver Fire Protection & Security is a privately held, full-service life safety provider serving the Northeast Corridor. Founded in 1957, Oliver has distinguished itself as one of the most respected life safety providers in its territory by placing a high emphasis on delivering quality solutions while exceeding customer expectations. We help protect lives and property through industry-leading fire protection, life safety, and security solutions, and we're committed to safety, customer service, teamwork, and creating long-term career opportunities for our employees.## Position SummaryWe're seeking a detail-oriented Inspections Administrator – Reports Administrator to join our Operations Support team. In this role, you'll be responsible for preparing, maintaining, distributing, and uploading fire sprinkler and fire alarm inspection reports while supporting internal teams, customers, inspectors, and compliance-related reporting needs.**This role is ideal for someone who is organized, communicative, and comfortable managing reports, customer requests, and internal follow-up.**## What You'll Be Doing* Prepares and distributes sprinkler and fire alarm reports as necessary. + Email city backflow inspection reports to the Philadelphia Water Company. + Send inspection reports to customers upon request. + Upload reports to all necessary municipal portals when applicable.* Maintain all inspection reports in Service Trade.* Work with sprinkler and fire alarm service teams, as well as other internal team members, to ensure reports are submitted, uploaded, and distributed upon completion of inspections.* Maintain effective communications with the Operations Support Supervisor, Department Manager, team members and customers regarding report status and requirements.* Prepare, compile and submit hospital reports to inspectors and coordinate with internal team members and customers to ensure reports are received.* Attend department meetings and regular 1:1 meetings with your supervisor to discuss workflow, goals, and progress.## Qualifications## What We're Looking For### Required* High School Diploma or equivalent required.* Administrative experience.* Proficient skill with Microsoft Office software, including Word and Excel.* Excellent phone, email, and verbal communication skills.* Strong organization, follow-up, and teamwork skills.* Ability to maintain timely, accurate reporting and communicate consistently with supervisors, managers, team members, customers, and inspectors.### Preferred* Associate’s or Bachelor’s degree preferred.* Customer service experience preferred.* Experience using ServiceTrade or similar reporting/customer service systems.* Experience working with inspection reports, compliance documents, customer requests, or internal operations support processes.## What We Offer* Competitive compensation based on experience, education, and certifications* Medical, dental, and vision insurance* Life and long-term disability insurance* 100% company-funded profit-sharing program* Professional development opportunities* Supportive team-oriented environment## Why OliverWe're proud of the culture we've built at Oliver. Our team is driven by safety, customer service, and a commitment to helping one another succeed. We believe in creating opportunities for growth, recognizing hard work, and building careers that last.