Inpatient Scheduling & Staffing Coordinator

Carle Health; Urbana (IL); On-site; USD 24,000 - 39,000; Full time

Job summary

Carle Health is seeking a Staffing Office Scheduling Assistant to support inpatient operations and scheduling systems. You will ensure shifts are filled efficiently and updates are made in real time to keep units properly staffed.

Responsibilities include forecasting, daily review, data entry, reporting, and acting as a resource on scheduling policies. The role supports timekeeper functions and communications within the department.

Qualifications

• Experience supporting scheduling in a hospital setting.
• Familiarity with Kronos or similar scheduling systems.
• Strong communication and time-management skills.

Responsibilities

• Provides Kronos scheduler end-user assistance
• Facilitates Carle Health employee redeployment efforts
• Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives
• Provides support for timekeeper functions
• Creates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and housewide standards, to facilitate productivity, stewardship, and efficiency
• Reviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced schedule
• Coordinates the effort to fill open shifts based on forecasted need
• Provides accurate data entry, information retrieval, and reporting
• Assists in serving as a resource to staff, unit leaders, and house officers on policies, procedures, and office activites, as well as on the scheduling system.
• Answers telephone, and takes and delivers messages according to department communication standards.
• Provides administrative, secretarial, and clerical support for department.

Job description

Carle Health is seeking a Staffing Office Scheduling Assistant to support inpatient operations and scheduling systems. You will ensure shifts are filled efficiently and updates are made in real time to keep units properly staffed.

Responsibilities include forecasting, daily review, data entry, reporting, and acting as a resource on scheduling policies. The role supports timekeeper functions and communications within the department.