Innovation Hub Operations & Communications Coordinator

Brunswick Landing; Brunswick (ME); On-site; USD 43,000 - 54,000; Full time

Job summary

TechPlace at Brunswick Landing in Maine is seeking an Administrative Assistant to act as the operational backbone for TechPlace, supporting member services, administrative operations, data management, communications, and events.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This is an on-site position with a consistent presence in the building.

Qualifications

• Required: strong proficiency with Microsoft Office, especially Excel.
• Excellent written communication and proofreading skills.
• Comfort using LinkedIn, Facebook, and Instagram professionally.
• Strong organization and multitasking abilities.
• Attention to detail and dependable attendance.
• Experience with Canva or similar design tools, or ability to learn quickly.

Responsibilities

• Welcome guests and serve as the professional first point of contact.
• Maintain accurate member records, agreements, and access documents.
• Manage office correspondence, schedules, and processes.
• Support reporting and project tracking across multiple projects.
• Create and maintain occupancy, event participation, and inventory spreadsheets.
• Draft facility notices and social media content; manage LinkedIn, Facebook, Instagram.
• Coordinate conference room scheduling and track maintenance requests.
• Assist with member events, marketing initiatives, and process improvements.

Skills

Microsoft Office

Excel

Written communication

Social media management

Canva or design tools

Independent work

Organizational skills

Customer service

Education

High school diploma or equivalent

Associate or bachelor’s degree (preferred)

Tools

CRM systems

Maintenance ticketing systems

Job description

TechPlace at Brunswick Landing in Maine is seeking an Administrative Assistant to act as the operational backbone for TechPlace, supporting member services, administrative operations, data management, communications, and events.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This is an on-site position with a consistent presence in the building.